01-06-2014 Council Minutes

Crooksville Council Meeting Minutes   Monday, January 6,  2014                                                                                       

ROLL CALL:  Mr. Mohler called the meeting to order with the following members present Mr. Rice, Mr. Redfern, Mr. Hampton, and Ms. Driggs. Jan Baughman was present. Mayor Lantz and Mr. Allen were absent.

After roll call Jan Baughman swore in the newly elected Council members. They were Chris Rice, Fred Redfern, Chris Mohler and Jan Driggs.

COUNCIL PRESIDENT: A nomination was made by Mr. Hampton and seconded by Mr. Rice for Mr. Mohler as Council President. Roll call was taken with all members voting yes except Mr. Mohler who abstained. Motion carried.

VILLAGE SOLICITOR AND ENGINEER: A motion was made by Mr. Rice and seconded by Mr. Redfern to hire Jan Baughman as Village Solicitor at an annual salary of $17,280.00 and Tim Linn as Engineer at $3,000.00 per year. Motion carried.

MINUTES:  Motion to approve Clerk’s minutes was made by Mr. Rice and seconded by Mr. Hampton.  Motion carried.

APPROVAL OF REPORTS:  A motion was made by Mr. Hampton and seconded by Mr. Redfern to approve the December Revenue Adjustments to the 2013 Budget. Motion carried.

A motion was made by Mr. Rice and seconded by Mr. Hampton to approve the December Expense Adjustments to the 2013 Appropriations. Motion carried.

PAID BILLS:  A motion to approve Resolution 2014-1 paid bills and payroll was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.

TO BE PAID BILLS:  A motion to approve Resolution 2014-2 to be paid bills was made by Mr. Rice and seconded by Mr. Hampton.  Motion carried. Council had a discussion on bills that should not have been on the list because the proper procedures were not done. Mr. Rice stated that he would like to modify his motion to approve to exclude Jim Miller Body Shop until clarification on what the work was for and Mr. Hampton seconded this modified motion. Motion carried. Council stated that the Mayor will get with Ralph to figure out what this bill was for exactly.

TRANSFER:  A motion to approve Resolution 2014-3 transferring funds was made by Mr. Redfern and seconded by Mr. Rice.  Motion carried.

A motion to approve Resolution 2014-4 Issuing Blanket Purchase Orders was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.

Mr. Redfern asked if at the next meeting if they will have the year end reports. Brittany stated that she hopes to have it for them as long as all goes well. Mr. Redfern also asked what the time line looked like for UAN. Brittany responded that the dates are not set yet for the UAN training and that this will take place late Spring but as soon as she finds out she will let him know. 

PARK & RECREATION COMMITTEE: Brittany Ross reminded Council that the .40 Pool & Park Levy is due to expire tax year 2014 and the first time it can run in the general election is November 2014 per the Perry County Auditor. Jan Baughman stated that she will take care of this. Brittany gave Jan a copy of what the Perry County auditor had sent for her to look at.

SERVICE COMMITTEE: A motion was made to approve the trash hauling permit for Big “O” Refuse by Mr. Redfern and seconded by Mr. Rice. Motion carried. Mr. Mohler explained that they provided a list of vehicles and their VIN numbers as well as their proof of insurance.

Mr. Rice stated that B.A. collected his trash on Saturday night. Mr. Redfern stated that there is no accountability for this.

LEGISLATIVE COMMITTEE:  A motion was made by Mr. Rice and seconded by Mr. Hampton to accept the first reading of Resolution 2014-5, authorizing the Fiscal Officer to request an advance of taxes collected by the Perry County Auditor. Motion carried.

A motion was made by Mr. Hampton and seconded by Mr. Rice to accept the third reading of Ordinance 2477, establishing the ARRA Grant Fund. Motion carried.

A motion was made to accept Ordinance 2477, establishing the ARRA Grant Fund by Mr. Hampton and seconded by Mr. Rice. Motion carried.

A motion was made by Mr. Hampton and seconded by Mr. Redfern to accept the third reading of Ordinance 2478, establishing the Grant Fund. Motion carried.
A motion was made to accept Ordinance 2478, establishing the Grant Fund by Mr. Hampton and seconded by Mr. Rice. Motion carried. 

A motion was made by Mr. Rice and seconded by Mr. Redfern to accept the third reading of Ordinance 2479, an Ordinance declaring certain real property no longer needed for any municipal purpose and authorizing its advertisement for sale. Vote went as follows: Mr. Rice yes, Mr. Redfern yes, Mr. Hampton no, Ms. Driggs yes, and Mr. Mohler no. Motion failed.

A motion to suspend the rules for Ordinance 2482, amending the 2013 Appropriations and Budget as an emergency was made by Mr. Rice and seconded by Mr. Redfern. Motion carried. 

A motion was made by Mr. Rice and seconded by Mr. Hampton to accept Ordinance 2482, amending the 2013 Appropriations and Budget as an emergency. Motion carried.

A motion to suspend the rules for Ordinance 2483, amending the 2014 Appropriations as an emergency was made by Mr. Mr. Rice and seconded by Mr. Hampton. Motion carried.

A motion was made to accept Ordinance 2483, amending the 2014 Appropriations as an emergency by Mr. Hampton and seconded by Mr. Rice. Motion carried.

RULES OF COUNCIL: A motion was made to accept the rules of Council by Mr. Redfern and seconded by Mr. Hampton. Mr. Hampton discussed the number of meetings Council members are able to miss a year and if it could be added to the Rules of Council now. Council went into further discussion about this and decided that this would be discussed more in depth at the next workshop meeting. Vote went as follows: Mr. Rice yes, Mr. Redfern no, Mr. Hampton yes, Ms. Driggs yes, and Mr. Mohler yes. Motion carried. Council discussed the ORC that references the number of meetings Council members can miss and the procedures that they follow.

CEMETERY BOARD: A motion was made by Mr. Rice and seconded by Mr. Hampton to elect Mr. Mohler to the Cemetery Board. Roll call was taken and all members voted yes except Mr. Mohler who abstained. Motion carried.  

UTILITY: Council has been given a copy of the Burr Oak bill for December. Mr. Hampton asked if the credit was a cause of the meter reading being high. Mr. Collins stated that this is correct.

OTHER OLD BUSINESS: Nothing.

NEW BUSINESS: Mr. Mohler stated that minimum wage is $7.95 effective January 1, 2014.

Mr. Redfern stated that he was informed by the Water Department that as of the beginning of December, we lost over $56,000.00 in water bills for 2013 not including December. He stated that this would be nice to be in property owners name to make collections easier. Mr. Mohler asked if he knew the breakdown on what was tenants and what were owners. Jan Baughman said that she had not received anything for a while to go after people in collections.

CITIZENS COMMENTS/COMPLAINTS:  Nothing.

Chief Tysinger stated that Dallas Taylor had provided a list of all that he had completed in the 2013 year for Community Service and that this in return reflected what would be a collection total of $8600.

EXECUTIVE SESSION: A motion to go into executive session per ORC 121.11 (G) 1 for Personnel was made by Mr. Redfern and seconded by Mr. Hampton. Motion carried.

Council is out of executive session with no decisions made. Jan Baughman asked if Mr. Messina signed the new lease for the West Main Street lot. Brittany Ross explained that he wanted to do a month to month lease and since Council would not do this, he moved his trailer. Ms. Driggs explained what he was doing with his building and the trailer. Mr. Collins stated that he come in earlier this week to discuss the number of meters in the buildings. 

ADJOURNMENT:  A motion to adjourn was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.

 BRITTANY ROSS                                                    CHRIS MOHLER

Fiscal Officer                                                              President Pro Tem