01-11-2016 Council Workshop Minutes

Council Workshop Minutes    Monday, January 11, 2016

Mayor Redfern called the meeting to order. Present were Chris Rice, Bill Hampton, Billie Smith, Jan Driggs and Chris Mohler. Tom Collins was present.

  1. The first item on Brittany’s agenda was that Corlyn Altier was present to give Council an EMS Billing update for the year 2015.She stated that she would be back around April to give her quarterly update for EMS billing.
  2. Next on the agenda was a discussion on a demolition permit for Vicky Smith. This is for 702 Keystone Street. Brittany explained that this house burnt and now a doublewide replaced this. There was no paperwork done on the water/ sewer temporary termination and no one from the Village inspected to make sure this was hooked back up properly. There was no building permit done and no one from water sewer filled out paper on demolition permit. This was discussed in further detail. Chris Rice stated that someone needed to be sent out to talk to them so that the proper paperwork can be done. Mayor Redfern stated that the utility lines will have to be dug back up to be inspected. Chris Rice stated that they need to come in to talk to Tom to work this all out.
  3. Mayor Redfern stated that next was the discussion with Tom Powell but he had to leave and would be back, so until then Council will continue on.
  4. Brittany explained that there were questions regarding the trash hauler permits because they are usually sent out in December and with the trash bids going on, she wasn’t sure what steps Council wanted to take with this. Trash haulers were calling and asking about these being done. It was discussed that these will be held off on being sent out until the bid process is complete.
  5. The monthly water billing report was next on the agenda for Council to look over.
  6. Council was also given a Clerk’s monthly statement for December.
  7. Mayor Redfern stated that he has presented Council with a complaint form that he had drawn up. He wants to make sure that everyone has a right to fill this out about any complaint and would like for this to be on the website. If there are any suggestions for changes from Council he would like to have input so this can be done.
  8. Mayor Redfern stated that his intent is to be in his office on Mondays, Wednesdays, and Fridays from 10:00am to 2:00pm.
  9. Tom stated that the first item on his agenda is that he has enclosed a copy of January’s comp time and leave summary so Council can get an idea of where everyone is at.
  10. The next item on his agenda is to inform Council that they have been given a copy of the new water/sewer rates that became effective January 2016.
  11. There was an inquiry made to rent the lot next to Reed’s Station Park. Mayor Redfern stated that there was a call received from Melody Johnson and that she wanted to rent the lot on Sundays from 1:30 to 2:30 for a swap meet type of thing or a meet and exchange. It was decided that Mayor Redfern would get with Tom Maedke about his opinion in regards to insurance that may be needed to cover something like this.
  12. Tom stated that there will be a quote coming before Council from Champion Services for septic tank pumping and when he receives this, he will bring before Council to look at.
  13. There was a quote from HD Supply to purchase radio read meters that involves purchasing 200. These are compatible with the Sensus meters that the Village has been using for the past ten years. It was asked for this to be on the agenda for approval on Monday night at the regular Council meeting.
  14. Next Council was given a quote for the state purchasing of a 2016 Ford Explorer. They have been given a department fund break down. This is to replace the explorer that is unrepairable that the Police Department was using. This was asked to be on the agenda for Monday night as well.
  15. Council went into executive session for Personnel per ORC 121.22 (G) (1). Tom asked Council to bring with them the last page of their packet.

Council is out of executive session with no decisions made.

Mayor Redfern stated that Tom Powell was next on the agenda. Tom Powell was present to discuss with Council in further detail about what he feels should have been done about his water bill that he was not using water on. He explained again that no one informed him of the options he had available even though they knew there was no meter or water being used on that property that he had purchased. This was discussed in further detail on how the process came about having a temporary termination. The process of complete utility abandonment was explained to Mr. Powell as well. Mr. Powell stated that he will talk to Tom about everything sometime.

Mayor Redfern stated that if there are no citizen’s comments or complaints, then the interviews for the vacant Council seat will begin.

Council went into executive session for Personnel per ORC 121.22 (G) (1).

Council is out of executive session with no decisions made.

Mayor Redfern adjourned the meeting.

__________________________                              _________________________

Brittany Ross                                                              Fred Redfern

Fiscal Officer                                                              Mayor