01-12-2015 Council Workshop Minutes

Council Workshop Minutes    Monday, January 12, 2015

Chris Mohler called the meeting to order. Present were Fred Redfern, Bill Dennis, Jan Driggs, and Bill Hampton. Darrell Lantz and Chris Rice were absent. Tom Collins was present.

  1. Council had been given a copy of the updated Fund Summary Report with all transfers complete and most bills paid.
  2. Council was given a copy of the Burr Oak bill.
  3. Council was given a copy of the 2014 Reports for the Rec Center, Park & Pool, and EMS. Council discussed the causes of revenue being lost from last year to this year.
  4. Police Chief Walters was present to discuss a few things with Council. He stated that he had Brandon Eveland present who would like to join the Police Auxiliary. Chief Walters stated that this would fill up the auxiliary if he was to be approved.
  5. Chief Walters gave Council a copy of the quote for a Marcs Radio for the replacement of the one that was lost. This would be going through the insurance company.
  6. Chief Walters gave President of Council a list of equipment no longer needed from Pickerington. He wanted to go look and see what he could get.
  7. Chris Mohler stated that the quote for the Marcs Radio is through Staley Communication, Inc. and is for $4,817.75.
  8. Chief Walters stated that he wanted to look at the radars but was going to try and get as much as they could. Fred Redfern asked how the Police Department was on Marcs Radios. Chief Walters stated that they had three mobile and one portable.
  9. Brandon Eveland approached Council and introduced himself. Council would like for this to be put on the agenda for next week to be voted on.
  10. Chris Mohler stated that the Marcs Radio needs put on the agenda for next week as well. This is in regards to the one that is going to be paid for except for the $1,000 deductible through the insurance company.
  11. Tom stated that the first item on his agenda is from OP Aquatics in regards to some options for replacing/ renovating the baby pool. He stated that this is something OP Aquatics suggested instead of fixing the pool. Tom stated that he does not have any prices yet but will get them for Council. This was discussed in further detail on what Council felt would be the best option.
  12. Next on the agenda was that in regards to the new water lines that will be going in, there is one area that easements will need to be obtained. This will be to get around Main Street with the railroad tracks and bridge. It was discussed who would be going to discuss with the owner. Tom stated that he would like to go into executive session for this in regards to real estate.
  13. Tom stated that in regards to RCAP, we no longer fit the LMI criteria. In order to beat this to get grant money, we would have to have someone come in to conduct a survey on at least 1/3 of the town. Tom stated that this number has to be at least 51%. He stated that he is meeting with Julie from RCAP on the 29th at 10:30am.
  14. The next item on his agenda is that we are going to be in need of an IT person to work on our PC’s. George no longer wants to take care of the computer work. Tom talked to Bryan from 93 Computers and Tom will be meeting him tomorrow to show him what the Village has to take care of.
  15. Tom wanted to let Council know that we will be renting the CIC building again this winter for storage of vehicles for $200 a month.
  16. The last item on his agenda was something Chris Rice wanted him to bring up in regards to classes that the Pool Manager and guards need to take. Tom stated that Council needs to make sure whoever gets it this year will be able to open the pool on time. Brittany stated that she will look to see when classes start and will advertise locally for pool managers.
  17. Chris Mohler stated that the last item on the agenda is that Council needs to go into executive session per ORC 121.22 (G) (1) Employment for Police Department and for Real Estate.

Council is out of executive session with no decisions made.

Fred Redfern stated that Mr. McClain mentioned something that he thinks needs taken care of. He explained to Chief Walters about looking at a handicap spot on Main Street and what problems this would cause as well as getting the handicap and crosswalks marked. Fred stated that we would have to look at the Traffic Codes to see what we can do.

Bill Dennis asked Brittany if she takes care of all the revenue coming in and money going out and wanted her to answer a question. He wanted to know how the Fire Department and Police has their own checkbooks. She stated that she was not aware of this until recently. He wanted her to look into this with the Auditor of State to see if this is legal. She stated that she will get the information together and call Local Government Services to see what can be done in regards to them having separate checkbooks. Fred Redfern explained what the fund was used for when he was on the Fire Department but Brittany stated that once she found out something, she would let them know.

Chris Mohler adjourned the meeting.


__________________________                                _________________________

Brittany Ross                                                              Chris Mohler

Fiscal Officer                                                              President Pro Tem