01-27-2014 Council Workshop Minutes

Council Workshop Minutes    Monday, January 27, 2014

Mayor Lantz called the meeting to order. Present were Chris Rice, Fred Redfern, Bill Hampton, Jeremy Allen, Jan Driggs and Chris Mohler. Tom Collins was present.

Mayor Lantz asked Brittany Ross to start her agenda.

Brittany stated that first on her agenda was Ralph Hill to give a Fire & EMS update.

Ralph stated that he wants to get the siren and controls moved. He wants it put up on a pole behind the station with up to date equipment. He stated that he has not gotten a quote this year but the one he received last year was $10,000.00. This would get rid of the old controls that are outdated and there will not be a worry of if the building it is on will fall in. Chris Mohler asked Ralph is there would be any help from EMA to do this? Ralph stated that they gave him a paper to fill out and he will see if anything happens from it and that it will be paid for 50/50 from Fire Levy and EMS. Brittany stated that in between general fund and Star Ohio fund there is around $80,000.00 in the Fire Levy fund. Ralph stated that once he receives the new quote, he will bring this updated information before Council. He stated that we are looking at a 60 foot utility pole. Ralph discussed with Council what all would need to be done for this new one compared to moving the old siren.

Brittany informed Council that they have been given a statement of cash.

Brittany asked Council if the Flood Insurance coverage was high enough to cover the Municipal Building since we owe so much on it. Chris Mohler stated that we do not need to cover as much as we owe because we are only within the flood plane of a foot.

Brittany stated that the next thing on her agenda was the review of CSA enterprise’s contract. Council discussed how much revenue Corlyn is receiving from doing our EMS billing. Council discussed in further detail whether or not the Village should solicit bids for EMS billing.

The next thing on her agenda was to let Council know that Jason Brown from Ohio Deferred Comp will be set up in the Council Chambers on January 31st from 2-4pm for anyone that has questions about Deferred Comp.

Brittany gave Council a breakdown of the estimated revenue/ expenses that will be foreseen for 2014 as well as the Park & Pool report for 2013.

She asked Council if B.A. Disposal should be paid because they are not doing their job. Council discussed sending them a letter that we are terminating our service with them for the Village and get a different trash hauler. Mayor Lantz stated that he had Leckrone Sanitation knocking on his door wanting to collect the Village’s trash. Tom stated that we need to put a bid in the paper to get bids for the Village trash hauler. Council decided to do a 30 day notice and put ad in paper.

Brittany informed Council that a former dispatcher has applied for and will be receiving unemployment benefits. She stated that this cannot be appealed.

Tom Collins began his agenda.

Tom informed Council that he has gave them a copy of an email he received showing where we are on the list for District 18 Round 28 Small Government Projects. We were second on the list and we will not know until May but it looks favorable.

He stated that the next thing he wanted to discuss was the OP Aquatics Pool Equipment Proposal. This includes the installation of two dive stands and two lifeguard stands. This will cost around $21,726.00 plus the $14,000.00 for the mower then we will have around $36,000.00 coming out of the Park & Pool Fund. Chris Mohler stated that we should have around $142,000.00 to work with on revenue side minus the operating expenses.

Tom stated that the next item he has is a copy of what we purchased from Burr Oak for water totaling around $534,000 for 2013. He explained that he has a meeting set to meet with Alan Brown from M. E. Companies to discuss grants/ loans to replace waterlines. He explained all of the options available to help with this funding. Tom stated that this will take place once our Water Works debt is paid in July. Council explained what all water lines needs replaced starting with the 8” line on China Street because it serves the businesses.

Council went into executive session per ORC 121.22 (G) (1) Personnel.

Council is out of executive session with no decisions made.

Fred Redfern stated that he would like to discuss guarantee deposits at the next meeting to vote on whether or not to keep them.

He also wanted to discuss talking to Jan about the trash contract and see if she had this completed or not.

Fred Redfern stated that at the next workshop Council needs to discuss the weight limits on alleys. He stated that he received this from McConnelsville and that it includes all vehicles.

Fred Redfern stated that the permits and ordinances need to get put on the website. The most requested needs scanned in so people can read the Ordinances and print them out when they want to. He asked Tom to give Brittany a list of Ordinances that should be put on there. He stated that if this needs to be delegated, then she needs to do that.

Mayor Lantz adjourned the meeting.

Brittany Ross                                                              Darrell Lantz

Fiscal Officer                                                              Mayor