02-05-2018 Council Minutes

Crooksville Council Meeting Minutes   Monday, February 5                      2018

 

ROLL CALL: Mayor Redfern called the meeting to order with the following members present Mr. Rice, Mr. Locke, Mr. Hampton, Ms. Smith, Mr. Dennis, and Mr. Loomis. Tom Collins and Jan Baughman were present.

MINUTES: Motion to approve Clerk’s minutes was made by Mr. Rice and seconded by Ms. Smith. Motion carried.

APPROVAL OF REPORTS: Motion to approve Revenue Adjustments to the 2018 Budget was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

CORRESPONDENCE AND MESSAGES: Mayor Redfern explained that there is a seminar available for Newly elected Council members if any would like to attend. These are held on Saturdays in a couple different places including Columbus.

SOLICITOR’S LIST: Jan Baughman stated that the Debtor’s exam for the Sprankle Property is set for court on Monday, March 5th.

Tom asked if there was anything new for the Delaware/Mohican Drive Storm Drain issue. Jan stated that she thought Council was supposed to get back with her regarding what they wanted to do in order to handle this. Tom explained the flow of this Storm Drainage and how it works in this subdivision and does not run along the Streets. Tom stated that it is not part of another system, it is used to keep water off of the roads/ properties but it is still coming onto properties and the natural flow is no longer there. He explained that there are inadequate culverts placed under driveways and the flow does not work properly. Jan asked if this could be repaired or does it need redesigned. Tom explained that there is a repair called insituform that would eliminate this problem and could be an easier, cheaper fix. Jan stated that it is starting to sound more like a redesign. Mayor Redfern stated that if they would like a new drainage system, we should take the route of special assessment. Tom stated that we need to get the resident’s opinion on this before any decisions are made. Jan is looking at this from a liability stand point and the answers given is that it does not sound like the Village would be liable. Tom believes that an engineer should look at this to see what needs or even can be done. Tom explained the process of putting in this insituform and that it goes from catch basin to catch basin and explained to Council this may be something they may need to look at. This will take care of the safety aspect of this. Jan asked them if once Council decides what they would like to do, let her know what to do to move forward whether it be to get in contact with property owners or something else.

PAID BILLS: A motion to approve Resolution 2018-11 paid bills and payroll was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.

TO BE PAID BILLS: A motion to approve Resolution 2018-12 to be paid bills was made by Mr. Locke and seconded by Mr. Loomis. Motion carried.

TRANSFER: A motion to approve Resolution 2018-13 transferring funds was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

SERVICE: Motion to approve Champion Services pumping 100 more septic tanks at $225 per tank was made by Mr. Locke and seconded by Ms. Smith. Motion carried.

Motion to approve formation of Asset Management Team appointing Mr. Locke and Mr. Loomis was made by Mr. Rice and seconded by Mr. Dennis. Mr. Locke and Mr. Loomis abstained in the vote. Motion carried.

Motion to approve hiring Jobes Henderson & Associates to apply for grant monies to design and construct a new bridge over Moxahala Creek on Industrial Drive. This would be 5% matching funds, approximately $85,000 and is on ODOT’s 2020 bridge replacement schedule. Mayor Redfern explained that we would like to put a sidewalk along the side of it. The Village would be responsible for the design costs and engineering fees as well. This motion was made by Mr. Dennis and seconded by Mr. Locke. Motion carried.

Motion to approve Trash Hauling Permit for Republic Services was made by Mr. Rice and seconded by Mr. Hampton. Motion carried. Motion to approve Trash Hauling Permit for BA Disposal was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.

Tom asked if all of the trash haulers get an annual notice of when it is due. Brittany explained that we do in December and they are supposed to have in by January 1st. He asked the process if they don’t by date. It was asked to get a hold of the trash haulers that hasn’t complied and give them a 10-day notice to take care of this or get cited. Mayor Redfern stated that he will sign the letter for this.

SAFETY: Mayor Redfern gave Council a police report for the Month of January showing where 60 came in.

Motion to accept insurance settlement provided by Western Reserve totaling $38,213.19 for ambulance totaled with $7,500 going towards paying rental cost of loaner squad and $30,713.19 going towards cost of new ambulance was made by Mr. Hampton and seconded by Mr. Loomis. Motion carried.

LEGISLATIVE: Motion to accept the third reading of Resolution 2018-5, authorizing the Fiscal Officer to request an advance on taxes collected by the Perry County Auditor was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

Motion to accept Resolution 2018-5, authorizing the Fiscal Officer to request an advance on taxes collected by the Perry County Auditor was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

Motion to accept the third reading of Resolution 2018-6, a Resolution Authorizing Agreement with GovDeals for Internet Auction of Government Surplus Items was made by Mr. Dennis and seconded by Mr. Locke. Motion carried.

Motion to accept Resolution 2018-6, a Resolution Authorizing Agreement with GovDeals for Internet Auction of Government Surplus Items was made by Mr. Loomis and seconded by Ms. Smith. Motion carried.

Motion to accept the second reading of Ordinance 2611, an Ordinance to amend Ordinance No. 982 of Ordinances of the Village of Crooksville Establishing Parking Regulations was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

Motion to suspend the rules for Ordinance 2613, an Ordinance to Amend the 2018 Budget and Appropriations as an emergency was made by Mr. Locke and seconded by Mr. Rice. Motion carried.  Motion to accept Ordinance 2613, an Ordinance to Amend the 2018 Budget and Appropriations as an emergency was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

OTHER OLD BUSINESS: Nothing.

NEW BUSINESS: Nothing. Mayor Redfern stated that Mr. Sparks was present from Christy Catalytics to know if the problem has been resolved with the vacating of alleys with new entrance off of 669 for the trucks. Mayor Redfern stated that Council will go into executive session and asked Mr. Sparks to stand by.

EXECUTIVE SESSION: Motion to go into Executive Session per ORC 121.22 (G) (2) for Real Estate was made by Mr. Dennis and seconded by Mr. Rice. Motion carried.

Council is back out of Executive Session with no decisions made.

Mayor Redfern explained to Mr. Sparks that Council discussed that they would like to go back out and look and have questions for him on site. They would like to see the design drawings from the Engineer. Mr. Rice explained that they would like for Tom to look at the catch basins or drains that should have been put together for lot drainage Tom explained that the Village would still need to maintain an easement for pipe, etc. Mr. Sparks explained that they wanted the alleys vacated in order to build. It was discussed that Tom as well as a couple members of Council will go over to Christy Catalytics to review on site. This is why Mr. Sparks put the video together for Council to look at. Tom explained that he needs to see the size of culverts that will be used, as well as the size of the approach to make sure that everything is all in order regarding catch basins or drainage. This was discussed in further detail.

ADJOURNMENT: A motion to adjourn was made by Mr. Rice and seconded by Mr. Loomis. Motion carried.

 

 

_______________________________                      ____________________________

BRITTANY ROSS                                                     FRED REDFERN

Fiscal Officer                                                              Mayor