02-10-2014 Council Workshop Minutes

Council Workshop Minutes    Monday, February 10, 2014

Mayor Lantz called the meeting to order. Present were Chris Rice, Fred Redfern, Bill Hampton, Jeremy Allen, and Chris Mohler. Tom Collins was present. Jan Driggs was absent.

Mayor Lantz asked Brittany Ross to start her agenda.

Brittany stated that first on her agenda was the statement of cash report that was updated today. Chris Mohler asked if the County has gotten back with her about how much we should be receiving from real estate taxes.

Brittany informed Council that the UAN training will be February 19-21 and the Clerk’s yearly required training will be March 5-6 and will cost $175.00. She explained that there is only enough room at the UAN training for one person but that she will be bringing back a disc that has that training on it as well.

Jan Driggs is now here.

Brittany told Council that they have a copy of the Burr Oak bill in front of them. Chris Mohler stated that he was surprised that it wasn’t higher and that there were four million gallons going down the drain with three breaks a day.

She stated that the next thing on her agenda was the discussion on the RCAP GPS Grant that Fred Redfern asked to be included on the agenda. Fred Redfern stated that he has not heard anything back yet on this and is waiting on more information. Council discussed what the GPS will do to improve locating valves.

The next thing on her agenda was the discussion on weight limits on alleys in reference to the McConnelsville Ordinance. Council discussed the weight limit on the trash trucks, any exemptions to the alleys for certain trucks, and specifics to what alleys this would or would not apply to. Tom stated that this would be a way to incorporate bidding the whole town out because some companies do not have trucks that could qualify for the weight limits or truck restrictions. Fred Redfern stated that the Village of New Lexington has their whole town bid out and the trash company brings in five trash trucks in one day to take care of it. Council discussed more on specifics that would apply to the Village if we would have an ordinance like the one McConnelsville has in place. Tom Collins stated that he has received complaints from over on Mohican Drive about the gas company tearing up the alley.

Brittany stated that she received papers from the Perry County Health Department for the annual renewal for the Swimming Pool Concession Stand and Rec Center. Council stated that they both can be paid.

Brittany stated that the last item on her agenda was a discussion on guarantee deposits. Chris Rice stated that we cannot go on like this and that something needs to be done. Tom Collins had provided a breakdown from Lisa Osborn on the delinquent accounts and what percentage applied to tenants and which applied to owners. Chris Mohler discussed different alternatives to keeping the deposits and having a check in system for owners and if they fail to, then they have to have the water bill in their name. He stated that if the deposits are done away with, the owner will have to collect the money for the Village and he feels that this is not fair. Fred Redfern asked if he would rather raise the deposit because once someone leaves that doesn’t cover much of what the balance due is. Chris Rice explained that all towns or villages around us do not have these deposits and it is because this way does not work. Council discussed further in detail to alternatives and changes that could be done to fix this problem. Council discussed revisiting Hebron to see how they operate.

Tom Collins began his agenda.

Tom stated that the first thing on his agenda was just to inform Council that he has a meeting with M. E. Companies tomorrow to discuss the Waterline Replacement Grant. They are trying to put together a scenario so we would have an idea of what the payment may be.

The next thing on his agenda was for Council to look over the trash proposal that Leckrone Sanitation had provided him with to pick up refuse for all Village owned properties. Chris Mohler stated that the Fourth of July needs added to events that need extra pick ups and could replace the Art Walk or Fall Fest and that October needs added to this. Tom stated that he was very impressed with Leckrone Sanitation.

Tom stated that the next item on his agenda is a discussion on an exerciser for water valves. He stated that he had spoken to Jeff Slack, the Administrator of Roseville and that they were going to take it in front of their Council as well about paying half on it if Council is in agreement. He stated that they range in prices and it all depends on which one that would be selected. Tom stated that this would be a good piece of equipment to have right now. Mayor Lantz stated that he thinks that the valves are not shutting off all the way.

Tom stated that for Council’s information, the Fairview heights pump station is down to one pump, the Rec Center Tim may get to about Wednesday, and the Star Street light is out and he is not sure what happened to it yet. Chris Mohler asked Tom is anything is going to be done about the traffic light on Star Street. Tom stated that they need to figure out what they want done with the light on China Street as well and if they want it to stay as a three way stop. Fred Redfern asked who they would need to contact to fix the Star Street light. Tom told him that the Village takes care of it.

Council went into executive session per ORC 121.22 (G) (1) Personnel.

Council is out of executive session with no decisions made.

Mayor Lantz adjourned the meeting.

Brittany Ross                                                              Darrell Lantz

Fiscal Officer                                                              Mayor