Crooksville Council Meeting Minutes Monday, February 19, 2018
ROLL CALL: Mayor Redfern called the meeting to order with the following members present Mr. Rice, Mr. Locke, Mr. Hampton, Ms. Smith, and Mr. Loomis. Tom Collins and Jan Baughman were present. Mr. Dennis was absent.
Representatives for National Gas & Oil was present to discuss with Council an easement for relocating a section of pipeline from East side of Creek to the West side as part of the bridge replacement. This will allow them to do the relocation and has as an emergency measure to coincide with construction and not delay and movements forward. They explained that they will bore back under and tie back in. Mayor Redfern explained that there is a buried electric line by the Fire Department along there. Solicitor, Jan Baughman had a couple of questions for them regarding the easement. One question was a portion of the Ordinance that stated that the purpose would also be for communication purposes and she asked what that entailed. They explained that this would not be applicable for this pipe replacement and can take that out of the Ordinance. Another question was that it looks like it will cut across Reed Station Park and wanted to know if wording can be added for landscaping if this would affect at all but they do not believe that this will happen due to them boring. Motion was made to suspend the rules for Ordinance 2615, an Ordinance to Authorize the Village Administrator to Execute an Easement to National Gas & Oil Cooperative, and Declaring it an Emergency subject to the Village’s final review was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
Motion was made to accept Ordinance 2615, an Ordinance to Authorize the Village Administrator to Execute an Easement to National Gas & Oil Cooperative, and Declaring it an Emergency subject to the Village’s final review was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
Grant Schooley, JHA was present to give Council updates on the Waterline Project and for approval of pay apps. He explained that Mid-Atlantic has their section of the line to the tank installed, just waiting on the tie in at the top of the hill by Freedom Construction. The foundation is poured and complete getting ready to do the slab on top. CTL will be down to check compaction underneath where that slab will be. It will be a couple of weeks after slab is poured before anything is built on it. They have a deadline of April and he believes they have made great progress and don’t foresee any problems with them meeting their deadline. Mid-Atlantic has submitted Pay App #1 totaling $166,096.29. Mr. Rice asked Grant if Tom had any questions or concerns with this. Grant stated that the only problem he seen was that the dirt pile was blocking the signal to the pump stations and they were going to go up Friday and knock the pile down so the signal would be restored. Motion to approve Pay App #1 for Mid-Atlantic was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
The Waterline Project has made progress moving towards Main Street. Freedom was currently near the intersection of Star Street but made it through that and have to finish down the alley for the main line between Burley and Main. They had the progress meeting last Thursday where they discussed finishing sections and will move to Star Street. They discussed moving forward with finishing lines that have been put in and make sure the lines are installed properly and don’t leak. Freedom would like to complete everything they have installed at this point before moving forward. Mr. Rice asked about compacting and Grant stated that they are supposed to be but will be looking for the reports from them showing this has been done properly and have a third party test. They will be doing the clean up as well to keep from having the whole town tore up at once. MR. Hampton asked when they were going to do the mains like on S. State Street. Grant stated that they will not be replacing the line on S. State Street because it is already PVC and will only be tying into that. Mr. Hampton stated that the pot holes are bad on S. State Street and Main Street and at bottom of Washington Street, end of Snell Drive and anywhere the tie ins have been done. Grant stated that he has brought this up to them multiple times and will revisit with them and make sure they get them pot holes filled. Mr. Loomis asked if they will go back through and repair what they have done or will they have another crew come in. Grant stated that it will be a little bit of both being that they want to complete all clean up before moving on. They will be bringing in another crew coming in to finish up the area that Tyler and his crew were working on as they move forward. Freedom will be taking about 3-4 weeks to work on services with pressure testing, disinfection, and finishing up. Grant explained that there are a few areas that there is already PVC that will not be replaced and this is normal practice to tie in to the existing. Most of deliveries of materials is in; there are a few invoices that have come in and Roy had some invoices at his home that Kristy had found that still needed paid and are included in Pay app #5 for Freedom Construction. Grant explained that he believes they have taken care of Ferguson and stone quarry and that they are making progress because they do not want any liens on the project. There was a change order that includes the stoppage of work on Tunnel Hill Road that revisions have been made for and the restraints going up to the Grant Street tank that totaled $8,630.53.
Pay App #5 for Freedom Construction totaled $284,843.59 for most of remaining stored materials and completed work for the month of January. Motion to approve Pay App #5 for Freedom Construction was made by Mr. Locke and seconded by Mr. Rice. Motion carried.
Motion to approve Freedom Construction’s Change Order #1 totaling $8,630.53 was made by Mr. Locke and seconded by Mr. Hampton. Motion carried.
Grant stated that the last item he has is an update for the Storm Water Project. He explained that he brought down a map about a month ago and had a meeting at the Village. This map shows where the needs are for the Village and where the Storm Water is the worst. This is called a Needs Analysis to put everything in order and show where bad areas are to put an estimate on there to show what will need to be brought in over the next 30 years to replace bad infrastructures. They are waiting on this back to move forward. They will be developing the ERU and took 250 properties randomly and averaged the impervious areas to figure out the square footage and what to charge.
MINUTES: Motion to approve Clerk’s minutes was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
APPROVAL OF REPORTS: Motion to approve Revenue Adjustments to the 2018 Budget was made by Mr. Rice and seconded by Mr. Loomis. Motion carried.
Motion to approve Mayor’s Court report for January was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
CORRESPONDENCE AND MESSAGES: Mayor Redfern asked if any Council Members were wanting to attend the Newly Elected Council Seminars available. He also let Council know that the AEP transmission line inspection will start today between Crooksville and New Lex. They will be in the area using ATVs and possibly helicopters to assess any damage to their lines or any right away issues they may have.
SOLICITOR’S LIST: Jan Baughman stated that she does not have any updates at this time.
PAID BILLS: A motion to approve Resolution 2018-14 paid bills and payroll was made by Mr. Hampton and seconded by Mr. Locke. Motion carried.
TO BE PAID BILLS: A motion to approve Resolution 2018-15 to be paid bills was made by Mr. Locke and seconded by Ms. Smith. Motion carried.
TRANSFER: A motion to approve Resolution 2018-16 transferring funds was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
PARK & RECREATION: Motion to approve ad for Pool Managers and Lifeguards to be ran (3) times in Perry County Tribune was made by Mr. Loomis and seconded by Mr. Locke. Motion carried.
Motion to approve the sale of Morgan County Reservoir properties (Dam 1 &2) for $2,000/ acre was made by Mr. Locke and seconded by Ms. Smith. Motion carried.
SERVICE: Motion to approve Trash Hauling Permit for Rock’s Hauling & Refuse was made by Mr. Rice and seconded by Mr. Hampton. Motion carried. Motion to approve Trash Hauling Permit for BA Disposal was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
Brittany explained that there are three trash haulers that we are still waiting for information from including Boyd’s, Mr. Trash, and Waste Management and that she had Angel send out letters to them regarding this giving them 10 days. Mayor Redfern asked if we could add to the permit packet next year a requirement to include the number assigned to them from the Perry County Health Department. Mr. Loomis stated that he personally has CMI and he does live within the Village. Brittany stated that she will add them to the list and will send them a letter letting them know they need to submit their permit.
SAFETY: Police Chief Walters stated that he discussed with Mr. Rice and asking Jan if she knows what he is referencing, one way to save money is that he believes that the Village does not have to pay Comp Time or accumulate comp time if there is under 5 men and was referencing a 1984 pay Ordinance. He explained that if you had over 5 men then you would have to do the comp time. He believes we do not have to do both the 43 hours and comp time. Brittany explained that she will look into this.
Chief Walters asked if you can pay the storm water fees all at once for a year or does it have to be monthly. Council stated that they have not gotten this far with this but will have that question answered.
Solicitor Baughman stated that Council should get in contact with their legislators because a House Bill that is going through will affect our Mayor’s Court. This will do away with Mayor’s Court and will all be sent to Municipal Court. This is a huge concern for Village’s with Mayor’s Court. This was sent out from OML last week and is tied in with the House Bill regarding use of traffic cams. This will put all of the jurisdiction to the Municipal Court where they will keep all the money under this House Bill.
Mayor Redfern informed Council that he spoke to the Magistrate regarding the Village not having enough control over people who are assigned community service. She suggested rescheduling them another court date in that time frame to see if it was completed and take it from there to issue a warrant. Police Chief Walters believes in giving them only fines and court costs. Solicitor Baughman stated that they are getting community service in lieu of jail time and believes there needs to be another way to take care of this.
Motion to approve Purchase of New Squad (Demo) from Finley Fire for $166,722 with down payment of $50,000 from EMS Star Ohio and $30,713 from Insurance Settlement with Financing of 3.5% from Community Bank for 5 years was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
LEGISLATIVE: Motion to accept the third reading of Ordinance 2611, an Ordinance to amend Ordinance No. 982 of Ordinances of the Village of Crooksville Establishing Parking Regulations was made by Mr. Locke and seconded by Mr. Loomis. Motion carried.
Motion to accept Ordinance 2611, an Ordinance to amend Ordinance No. 982 of Ordinances of the Village of Crooksville Establishing Parking Regulations was made by Mr. Locke and seconded by Mr. Hampton. Motion carried.
Motion to suspend the rules for Ordinance 2614, an Ordinance to Amend the 2018 Budget and Appropriations as an emergency was made by Mr. Locke and seconded by Mr. Rice. Motion carried.
Motion to accept Ordinance 2614, an Ordinance to Amend the 2018 Budget and Appropriations as an emergency was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
OTHER OLD BUSINESS: Nothing.
NEW BUSINESS: Mr. Rice asked if there was an update on the new website. Mayor Redfern stated that he is still waiting to hear back from us on how many pages we want, if there is any to add or take away and the price will be based on how many pages.
EXECUTIVE SESSION: Motion to go into Executive Session per ORC 121.22 (G) (1) for Personnel was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
Council is back out of Executive Session.
Motion was made to give all employees including elected officials a 3% raise was made by Mr. Rice and seconded by Mr. Locke. Motion carried. Mr. Rice stated that our employees do good work and deserve a raise.
ADJOURNMENT: A motion to adjourn was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
BRITTANY ROSS FRED REDFERN
Fiscal Officer Mayor