03-05-2018 Council Minutes

Crooksville Council Meeting Minutes   Monday, March 5,                   2018

ROLL CALL: Mayor Redfern called the meeting to order with the following members present Mr. Rice, Mr. Locke, Mr. Hampton, Ms. Smith, and Mr. Loomis. Tom Collins and Jan Baughman were present. Mr. Dennis was absent.

Terra Hammer was present to discuss with Council about Building a Foundation for our Youth. She explained that she is working with Joey Carr and Rick Saylor for the Crooksville/Roseville area to try and plan several activities for the kids this summer including a Yahtzee run, dance, battle of the bands for children 21 and under. She explained that she has sponsors already and people offering to come in and volunteer services and time for the kids. They want the kids to draw a logo that will be used and all will be put back into the community. Terra would like to hold a lot of things at the Rec Center here in Crooksville and was present to ask Council how she can get this done. Mr. Hampton told Council that he explained to her in the past like with Battle of the Bands, they would split the door money where each party makes money. He believes this is a great idea and would be something positive for the kids. She explained that she wanted to have a dance on March 25th for three hours from 5pm -8pm. Mr. Rice asked her to verify with Angel on making sure this time/date would be available.

MINUTES: Motion to approve Clerk’s minutes was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

APPROVAL OF REPORTS: Motion to approve Clerk’s reports for January was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

SOLICITOR’S LIST: Jan explained that she will need to get with Ralph regarding the funding for the Fire Station. Jan stated that she still had a few questions that needed answered. Tom explained that there will be additional costs because of utility hook ups and if he plans on putting sidewalks in. Tom wants Ralph to bring something before Council updated regarding this project. Tom believes that there needs to be someone more involved with this project to make decisions and answer questions.

Mayor Redfern asked for an update regarding the Sprankle’s property. Jan Baughman stated that the debtor’s exam for Sprankle’s has been pushed back due to them hiring an attorney and the court granted their continuance that they filed for. The county has filed an appropriations suit regarding this property for her to look over but believes this is only for enough to take care of the bridge project.

PAID BILLS: A motion to approve Resolution 2018-17 paid bills and payroll was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.

TO BE PAID BILLS: A motion to approve Resolution 2018-18 to be paid bills was made by Mr. Locke and seconded by Mr. Loomis. Motion carried.

TRANSFER: A motion to approve Resolution 2018-19 transferring funds was made by Mr. Rice and seconded by Ms. Smith. Motion carried.

PARK & RECREATION: Discussion on Park Restroom Facility Project and if Council would like to pursue based on the numbers received from the Engineering firm. Mayor Redfern wanted Council to look over the revised breakdown for the cost. Tom explained the breakdown of funding that we are proposed to receive from CDBG for $35,000 since we did not get the Nature Works funding. It was discussed about doing some of the construction ourselves with more in-kind contribution. Tom explained that they are not going to like that we applied for help and then decide not to use it and probably will not look kindly on it in the future. Mr. Hampton believes that this has needed done for a while and believes they should continue. Jerry Marks brought up about the maintenance that will need done as well as trying to keep people from tearing them up. Mayor Redfern asked if Council would like to move forward. Council stated that they would like to move forward. Tom asked them if they wanted to commit more monies to put it back to the original plan. Motion to approve moving forward with the Park Restroom Facility project, not to exceed $130,000 for 3 stalls was made by Mr. Rice and seconded by Mr. Loomis. Motion carried.

Motion to approve allowing the Pelican Church Mission workers to use the Pool house showers from July 28th through August 3rd with the time pending what can be worked out with the pool staff was made by Mr. Hampton and seconded by Mr. Loomis. Motion carried.

SERVICE: Motion to approve Trash Hauling Permit for Boyd Sanitation was made by Mr. Rice and seconded by Mr. Locke. Motion carried. Motion to approve Trash Hauling Permit for Waste Management was made by Mr. Hampton and seconded by Mr. Loomis. Motion carried.

Brittany explained that the only trash haulers we are waiting on now are Mr. Trash who is working on increasing his insurance to meet requirements and CMI who we just found out have been in town.

Motion to approve issuing Liquor Permit for Wanda Mills at 826 China Street was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

Motion to approve Sign Permit for James Bates at 20 W Main Street was made by Mr. Hampton and seconded by Mr. Loomis. Motion carried.

SAFETY: Council was given a community service report from Jerry Marks. He explained what has been going on and what he is currently working on. Mayor Redfern stated that Mark Dalrymple would like to have another cleanup day and would like to in April and the Mayor said he did not have a problem with that but did not have a specific date picked out yet for this. From here on out there will be another court date set for people to come back in to see if they have completed their community service.

BUILDING: Motion to approve Building Permit for Kyle James at 325 Delaware Drive for fencing in his yard was made by Mr. Hampton and seconded by Mr. Loomis pending signatures completed on work orders. He agreed to put in two 6ft gates in and we went back out and marked. Should almost be completed. Brittany explained that Levi did not sign off on it before the changes but she will get him to come in and verify. Motion carried.

Motion to approve Building Permit for Virginia Chinwe Aghaji to be completed by Mike Dalrymple at 510 S State Street for 2 car garage and privacy fence was made by Mr. Locke and seconded by Mr. Loomis. Motion carried.

LEGISLATIVE: Motion to accept the first reading of Resolution 2018-20, a Resolution that the Crooksville Mayor’s Court Shall Accept the Filing of a Traffic Citation or Criminal Citation that is produced by Computer or other Electronic Means was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

Motion to accept the first reading of Ordinance 2616, an Ordinance Approving, Adopting, and Enacting American Legal Publishing’s Ohio Basic Code, 2018 Edition was made by Mr. Hampton and seconded by Mr. Rice. Motion carried.

For the record, Council was asked to clarify the 3% raise motion that was made at the last Council meeting on 2/19/2018. Mr. Rice explained that when he made the motion it was an error in wording and all eligible employees have been here over 1 year. Tom explained that the spreadsheet that was given to Council was what the Fiscal Officer went by, not all employees. The motion before was for all employees. Motion was made to correct wording to approve raises from the spreadsheet as well as elected officials by Mr. Hampton and seconded by Mr. Loomis. Motion carried.

UTILITY: Motion to approve set up of Online Payments with Smart Bill, including the cost of machine at $149.00 for the swipe machine with a new flat monthly fee of $200.00 was made by Mr. Hampton and seconded by Mr. Rice. Brittany explained that this will allow for utility customers to pay with credit/debit card either online at Smart Bill or at the window. The fee assessed will be passed on to them for using this. This will just add an option of payment; they will still be able to pay with cash, check, or money order. The monthly fee will be flat rate of $200.00 now instead of the Village being charged per piece. Mayor Redfern asked if we were going to put a flyer in the bill letting the customers know this option is now available. Motion carried.

Motion to approve Complete Abandonment for Kurtus Nichols at 404 E Main Street was made by Mr. Rice and seconded by Mr. Hampton. Tom explained that this will be retroactive back to when it was completed. He told Mr. Nichols that there is no sense doing the water part due to the new waterline project because they will not put a new tap in. Motion carried.

OTHER OLD BUSINESS: Mayor Redfern asked Mr. Loomis if he had any update from Christy Catalytics. Mr. Loomis stated that he does not.

Jan let Council know that National Gas & Oil has completed and sent over to her the revised Easement that she will have Tom sign tonight if Council was okay with that. The requested changes were made.

NEW BUSINESS: Nothing.

ADJOURNMENT: A motion to adjourn was made by Mr. Rice and seconded by Mr. Loomis. Motion carried.

 

_______________________________                      ____________________________

BRITTANY ROSS                                                     FRED REDFERN

Fiscal Officer                                                              Mayor