03-10-2014 Council Workshop Minutes

Council Workshop Minutes    Monday, March 10, 2014

Chris Mohler called the meeting to order. Present were Chris Rice, Fred Redfern, Bill Hampton, and Jeremy Allen. Mayor Lantz and Tom Collins were absent.

Chris Mohler asked Brittany Ross to start her agenda.

Brittany stated that the first thing on her agenda was that Alan Brown from M.E. was here to discuss the water system improvement project that he has been working on for the Village. Alan explained that he has spoke with Tom about what needs to be done with the water lines. He provided Council with a preliminary cost estimate. Alan stated he explained that right now we are at about a 35-40% loss and realistic average should be in between 10-12%. Alan stated that this is not a project that can be done is phases. He explained all of the options available for funding that he has come up with from different grants and loans that can be possible with what the annual debt would be for each. He has submitted applications for the OEPA grant on behalf of the Village already. The fees for the design work to be done are about $288,000.  This would have to be out to bid by April 2015 for the ground breaking. Alan explained the options in detail on how they all work and that we are not guaranteed any of these. Council asked more questions about the procedure and what all this will include and the discussion went further in detail.

Chris Mohler stated that he will have the Cemetery Report for 2013 at the next workshop meeting. He stated that they did not meet until last Thursday and the report is not ready yet.

Chris Mohler stated that he sat down with Ralph and Corlyn and that he thinks they worked out keeping her doing our EMS billing and that we will save money in the process. He stated that he only had a few more questions for Ralph and that he would bring it to Council next week.

Brittany stated that the next thing on her agenda was the statement of cash report that was updated today. She stated that nothing has been posted for this month because of the training and month end being done. This report is as of February 28th and there is plenty to be posted.

She stated that the last item on her agenda was that Council has been given a copy of the Burr Oak Bill.

Chris Mohler stated that the Park is open and the light on Star Street is fixed.

Chris Rice stated that there are major pot holes on North State Street and the alley behind the bank.

Bill Hampton stated that Kathi’s Dance Studio will be down at the Rec Center practicing this weekend. 

Chris Mohler stated that the advertising needs done for Pool Managers and lifeguards.

Chris Mohler adjourned the meeting.

Brittany Ross                                                              Chris Mohler

Fiscal Officer                                                              President Pro Tem