03-19-2018 Council Minutes

Crooksville Council Meeting Minutes   Monday, March 19,                   2018

ROLL CALL: Mayor Redfern called the meeting to order with the following members present Mr. Rice, Mr. Locke, Mr. Hampton, Ms. Smith, and Mr. Loomis. Tom Collins and Jan Baughman were present. Mr. Dennis was absent.

Grant Schooley, Jobes Henderson & Associates was present to discuss Waterline Project Updates as well as pay app approvals. Freedom Construction had been installing water line on Star Street down to Main Street. They are going to get what they have done so far pressure tested and hook up service lines before they move on to make sure they are working properly and tested properly. Tomorrow they should be starting on these services depending on the weather. Freedom Construction has submitted a pay app but Grant will not be presenting it to Council for approval due to lack of paperwork. As for the tank project, Mid-Atlantic has completed the concrete slab which was approved and will be moving forward. They have submitted pay app #2 totaling $33,134.08 for Council’s approval. Motion to approve pay app #2 for Mid-Atlantic Storage was made by Mr. Hampton and seconded by Mr. Rice. Motion carried.

MINUTES: Motion to approve Clerk’s minutes was made by Mr. Rice and seconded by Ms. Smith. Motion carried.

APPROVAL OF REPORTS: Motion to approve March Revenue Adjustments to the 2018 Budget was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

Motion to approve Mayor’s Court Report for February was made by Mr. Locke and seconded by Ms. Smith. Motion carried.

Motion to approve Clerk’s reports for February was made by Mr. Locke and seconded by Mr. Rice. Motion carried.

SOLICITOR’S LIST: Jan explained that the Delaware/ Mohican Drive storm drain issue can be taken off the list due to Tom working on this. Regarding the Sprankle property, there is nothing new. The funding for the new Fire Station, Council is waiting on information requested from Pat Kelly.

PAID BILLS: A motion to approve Resolution 2018-21 paid bills and payroll was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

TO BE PAID BILLS: A motion to approve Resolution 2018-22 to be paid bills was made by Mr. Locke and seconded by Ms. Smith. Motion carried.

TRANSFER: A motion to approve Resolution 2018-23 transferring funds was made by Mr. Rice and seconded by Ms. Smith. Motion carried.

PARK & RECREATION: Brittany had on the agenda to discuss the Rec Center Deposit matter from Matt McIntyre. Mr. Rice explained that he received a call from Angel regarding the condition of the Rec Center when they went to rent it. This was just to let Council know about this. Mayor Redfern discussed the lack of Community Service workers that Jerry Marks has had and explained how they Magistrate is going to require people to come back to court to make sure their fines are paid and Community service is done.

Mayor Redfern explained that he would like to get Council’s approval to open up the Park even though the Port-o-lets won’t be there until the beginning of April due to ball practice starting. Motion was made to open the Park by Mr. Locke and seconded by Mr. Rice. Motion carried.

SERVICE: Motion to approve the purchase and installation of a Verdin Clock, not to exceed $20,000 was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.

Motion to approve Digital Dynamic Solutions to upgrade and maintain the Village Webpage Crooksville.com was made by Mr. Locke and seconded by Mr. Rice. Motion carried.

Motion to approve the advertisement and sale of the Morgan County reservoir property (76 acres) with a minimum bid to be set at $150,000 was made by Mr. Hampton and seconded by Mr. Rice. Jan Baughman explained that this needed to be done by Ordinance and declared surplus prior to anything being advertised. This was the first reading of Ordinance 2618. Motion carried. This will be advertised for five consecutive weeks in the Times Recorder as required by ORC 721.03.

SAFETY: Dan Rodgers was present to introduce two new applications for the Crooksville Part Time EMS.

Mike Fulk introduced himself to Council and that he is a paramedic. Motion was made to approve adding Mike Fulk to the Part Time EMS pending verification by Mr. Rice and seconded by Ms. Smith. Motion carried.

Sara Woodward was present to introduce herself to Council and she is a paramedic as well. Motion was made to approve adding Sara Woodward to the Part Time EMS pending verification by Mr. Rice and seconded by Mr. Locke. Motion carried.

LEGISLATIVE: Motion to accept the second reading of Resolution 2018-20, a Resolution that the Crooksville Mayor’s Court Shall Accept the Filing of a Traffic Citation or Criminal Citation that is produced by Computer or other Electronic Means was made by Mr. Locke seconded by Mr. Rice. Motion carried.

Motion to accept the second reading of Ordinance 2616, an Ordinance Approving, Adopting, and Enacting American Legal Publishing’s Ohio Basic Code, 2018 Edition was made by Mr. Hampton and seconded by Mr. Rice. Motion carried.

Motion to suspend the rules for Resolution 2018-24, a Resolution Authorizing a Request for Donation of Property from the State of Ohio and Approving Plat, Legal Description, and Special Conveyance Covenants and Declaring it an Emergency was made by Mr. Locke and seconded by Mr. Rice. Motion carried.

Motion to accept Resolution 2018-24, a Resolution Authorizing a Request for Donation of Property from the State of Ohio and Approving Plat, Legal Description, and Special Conveyance Covenants and Declaring it an Emergency was made by Mr. Locke and seconded by Ms. Smith. Motion carried.

Motion to suspend the rules for Resolution 2018-25, a Resolution Authorizing the Lease/Purchase Financing of a new EMS Truck with the Community Bank and Declaring it an Emergency was made by Mr. Locke and seconded by Mr. Loomis. Motion carried.

Motion to accept Resolution 2018-25, a Resolution Authorizing the Lease/Purchase Financing of a new EMS Truck with the Community Bank and Declaring it an Emergency was made by Mr. Locke and seconded by Ms. Smith. Motion carried.

Motion to suspend the Rules for Ordinance 2617, an Ordinance to amend the 2018 Budget and Appropriations as an Emergency was made by Mr. Locke and seconded by Mr. Rice. Motion carried.

Motion to accept Ordinance 2617, an Ordinance to amend the 2018 Budget and Appropriations as an Emergency was made by Mr. Loomis and seconded by Ms. Smith. Motion carried.

OTHER OLD BUSINESS: Nothing.

NEW BUSINESS: Nothing.

EXECUTIVE SESSION: Motion to go into executive session per ORC 121.22 (3) for Possible Litigation was made by Mr. Rice and seconded by Ms. Smith. Motion carried.

Mayor Redfern stated that since the Park has been opened, he wanted to know if Rick should be brought back. Council stated that Tom knows when to.

Jan stated that after looking back through emails, it was discussed about keeping easements for the reservoirs. She wanted to know if the Village would like to keep these or if they would like to discuss and let her know. Tom stated that he will have to disclose the reports given to the Village from the Division of dams. Tom doesn’t believe that we will need to reserve any easements.

Mr. Loomis asked about Christy Catalytics and if Tom had received the email from him regarding the only question they had. Christy Catalytics would like to change from installing storm drains in Village designated alleys to install new storm drains as specified by a professional engineer. Tom stated that he would say no but he does not have a vote in it. They discussed this in further detail about both sides views on why the storm drains should be placed in their requested areas. Mr. Hampton stated that every time the Village agrees to something, Christy Catalytics changes something. Jan explained to Mr. Loomis that from her view, and with all that Tom has had her working on a draft resolution, the Village has already agreed to what they were wanting. Jan explained that until the surveys and drawings are done, it cannot be completed. She told them that they can request their engineer to do this the way the Village is requesting or submit plans the way the Village wants as well as show the other way. Council can look at both and then they take what they can get. Mr. Loomis stated that if they were sure that they were going to get the top of the ground, they would move forward but don’t want to spend money and then be told know. The Village has already agreed to giving up the top of the ground for the alley. Tom explained that he spoke with Pat Kelly on site and listed off the items that they need to take care of.

ADJOURNMENT: A motion to adjourn was made by Mr. Rice and seconded by Ms. Smith. Motion carried.

 

_______________________________                      ____________________________

BRITTANY ROSS                                                     FRED REDFERN

Fiscal Officer                                                              Mayor