03-20-2017 Council Minutes

Crooksville Council Meeting Minutes   Monday, March 20                     2017

 

ROLL CALL: Mayor Redfern called the meeting to order with the following members present Mr. Rice, Mr. Locke, Mr. Hampton, Ms. Smith, Ms. Driggs, and Mr. Mohler. Tom Collins and Jan Baughman were present.

MINUTES: Motion to approve Clerk’s minutes was made by Mr. Rice and seconded by Mr. Mohler. Motion carried.

REPORTS: Motion to approve Clerk’s Reports for February was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.

Motion to approve Mayor’s Report for February was made by Mr. Mohler and seconded by Mr. Rice. Motion carried. There is a new format that Tracy is using for this report but it still has the same information.

Mayor Redfern explained that he has been given an updated Police Report for January and February. For January there was 66 calls received and in February there were 74 calls. He has the breakdowns for Council if they would like to view.

CORRESPONDENCE AND MESSAGES: Mayor Redfern stated that he had given Council a copy of a letter he had sent back to Mr. Lemity addressing his complaint. He stated that they have received a copy of an email from Mr. Alan Brown for their information.

SOLICITOR LIST: There was a list of items being worked on that Mayor Redfern asked Jan Baughman to go down through and see where we were on them. Mayor Redfern stated that the South State Street line survey was complete. Jan stated that in regards to the lot next to Reed Station, she has been corresponding with the surveyor who has been working with the engineer’s office. Guarantee deposit questions are being taken care of by her associate Adam Barclay and she will follow up with Lisa to make sure she has everything she needs. The Walnut Street Properties, she has been working on and corresponding with Tom on a couple of things. Regarding 35 China Street, Council is just waiting on bids, being that the survey had already been approved. The CIC building is also being worked on as she has already pulled information on it. She is also working on the Industrial Drive property but this will be a challenge and she will have to spend some time at probate court searching records. The Park & Pool Levy is on her list but is not quite time to do yet. The Police P&P Manual has been completed and she just had a few questions to ask Rodney about and then she will be able to get it back to Rodney. The property survey for Hammers has been completed. Jan has put the Ordinance together for an easement. This will need passed as an emergency for them to be able to sell. Motion was made by Mr. Rice and seconded by Mr. Mohler to suspend the rules for Ordinance 2585.

Motion to accept Ordinance 2585 was made by Mr. Hampton and seconded by Mr. Mohler. Motion carried.

PAID BILLS: A motion to approve Resolution 2017-19 paid bills and payroll was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.

TO BE PAID BILLS: A motion to approve Resolution 2017-20 to be paid bills was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.

TRANSFER: A motion to approve Resolution 2017-21 transferring funds was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.

PARK & RECREATION: Motion to approve applying for Nature Works Grant regarding restroom facility for the Village Park was made by Mr. Hampton and seconded by Mr. Mohler. Mayor Redfern explained that he is going to try and apply for CDBG money as well to help cover this cost. Motion carried.

SERVICE: Motion to terminate the current contract with IBI Group for the Waterline Project was made by Mr. Rice and seconded by Mr. Mohler. Motion carried.

Motion to approve Proposal for Bidding and Construction Administration Services as presented by Jobes Henderson & Associates for the Water System Improvements was made by Mr. Rice and seconded by Mr. Mohler. Tom Collins explained that this will be a transition from IBI Group where Alan Brown was formerly working to Jobes Henderson & Associates where he is currently employed. Motion carried.

Motion to approve the Proposal for Construction Inspection Services as presented by Jobes Henderson & Associates to conduct the inspection on the new Water System Improvements was made by Mr. Mohler and seconded by Mr. Hampton. Motion carried.

Mayor Redfern asked for a motion to approve Adopt a Highway Program Application with ODOT. Council discussed and doesn’t feel like this is something that the Village should participate in.

SAFETY: Motion to approve adding Scott Locke and Brittany Ross to the Volunteer Peace Officers Dependent Fund was made by Mr. Mohler and seconded by Mr. Rice. Mr. Locke abstained. Motion carried.

LEGISTLATIVE: Motion to accept the third reading of Ordinance 2584, an Ordinance Approving, Adopting, and Enacting American Legal Publishing’s Ohio Basic Code, 2017 Edition was made by Mr. Hampton and seconded by Mr. Mohler. Motion carried.

Motion to accept Ordinance 2584, an Ordinance Approving, Adopting, and Enacting American Legal Publishing’s Ohio Basic Code, 2017 Edition was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.

CEMETERY BOARD: Mr. Mohler had the numbers from the Cemetery Board for 2016.

UTILITY: Motion to Hire Bobby Russell Jr retro to March 9, 2017 at $11.50/ hour with 6 months probationary period and going to $12.00/ hour after a satisfactory 6 month probationary period was made by Mr. Rice and seconded by Mr. Mohler. Motion carried. 

OTHER OLD BUSINESS: Nothing.

NEW BUSINESS: Police Chief Walters was present to discuss the list of empty houses being compiled. Jerry Marks stated that he has already given the Mayor part of a list.

CITIZENS COMMENTS/ COMPLAINTS: Jerry marks was present to let Council know that the Community Trash cleanup day was a success. There were about 30 people and he stated that Mark Dalrymple did a wonderful job.

EXECUTIVE SESSION: Motion to go into Executive Session per ORC 121.22 (G) (2) for Real Estate was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.

Council is out of executive session with no decisions made. Chief Walters wanted to let everyone know that the first meeting for the POVDF will be held right after the first workshop meeting in April.

ADJOURNMENT: A motion to adjourn was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.

 

_______________________________                      ____________________________

BRITTANY ROSS                                                     FRED REDFERN

Fiscal Officer                                                              Mayor