Crooksville Council Meeting Minutes Monday, April 2, 2018
ROLL CALL: Mayor Redfern called the meeting to order with the following members present Mr. Rice, Mr. Locke, Ms. Smith, Mr. Dennis, and Mr. Loomis. Tom Collins and Jan Baughman were present. Mr. Hampton was absent.
MINUTES: Motion to approve Clerk’s minutes was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
APPROVAL OF REPORTS: Motion to approve April Revenue Adjustments to the 2018 Budget was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
SOLICITOR’S LIST: Jan stated that she has no updates for Council.
PAID BILLS: A motion to approve Resolution 2018-26 paid bills and payroll was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
TO BE PAID BILLS: A motion to approve Resolution 2018-27 to be paid bills was made by Mr. Locke and seconded by Ms. Smith. Motion carried.
Mr. Hampton is now present.
TRANSFER: A motion to approve Resolution 2018-28 transferring funds was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
PARK & RECREATION: Motion to approve free swim for the Pottery Festival was made by Mr. Rice and seconded by Mr. Locke. Brittany verified that this will be held on the Saturday of the Festival. Motion carried.
LEGISLATIVE: Motion to accept the third reading of Resolution 2018-20, a Resolution that the Crooksville Mayor’s Court Shall Accept the Filing of a Traffic Citation or Criminal Citation that is produced by Computer or other Electronic Means was made by Mr. Rice seconded by Mr. Locke. Motion carried.
Motion to accept Resolution 2018-20, a Resolution that the Crooksville Mayor’s Court Shall Accept the Filing of a Traffic Citation or Criminal Citation that is produced by Computer or other Electronic Means was made by Mr. Dennis seconded by Mr. Locke. Motion carried.
Motion to accept the third reading of Ordinance 2616, an Ordinance Approving, Adopting, and Enacting American Legal Publishing’s Ohio Basic Code, 2018 Edition was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
Motion to accept Ordinance 2616, an Ordinance Approving, Adopting, and Enacting American Legal Publishing’s Ohio Basic Code, 2018 Edition was made by Mr. Loomis and seconded by Mr. Dennis. Motion carried.
Motion to accept the second reading of Ordinance 2618, an Ordinance Declaring Certain Real Property No Longer needed for any Municipal Purpose and Authorizing its Advertisement for Sale was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
Motion to suspend the Rules for Ordinance 2619, an Ordinance to amend the 2018 Budget and Appropriations as an Emergency was made by Mr. Locke and seconded by Mr. Loomis. Motion carried.
Motion to accept Ordinance 2619, an Ordinance to amend the 2018 Budget and Appropriations as an Emergency was made by Mr. Locke and seconded by Mr. Hampton. Motion carried.
UTILITY: Motion to authorize the Administrator to retain Albers & Albers Law for the purpose of updating the Utility Rules & Regulations, Guarantee Deposit Issues, and Bill Collection was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
OTHER OLD BUSINESS: Council discussed Freedom Construction as a follow up from their 3/26/18 Workshop meeting. Tom explained that at the last workshop he discussed with Council regarding Freedom wanting to cut streets. He has given Council a copy of the streets Freedom would like to open cut and the cost they are proposing to go along with this of $35,288. When they bid the project, they bid it to bore it out but are claiming that they cannot setup a boring machine because of the width of the alleys. Tom explained that he is just the messenger and passing along what they are wanting to do. Council does not agree with this and does not see why they would need to, especially at the Village’s cost. Council discussed the machine that can be used and what this would entail. This is a benefit to them and a change they are requesting, not the Village. Tom asked Council if they would accept them open cutting at their expense if they are willing to do this. They discussed the bridge being closed for 5 months to be repaired and possibly have them go out of their schedule to hook up the lines by Shriver’s so that the West and East side are still connected. Tom stated that he can have Freedom Construction at the meeting next Monday to state their case to Council. They believe that more work should have been put into the bid. Motion was made by Mr. Hampton and seconded by Mr. Dennis to deny the proposal from Freedom Construction to open cut streets. Motion carried.
Council has a problem with open cutting any of the main streets and would go off of Tom’s recommendation on what alleys he would be okay with them open cutting. Tom explained that Thursday will be the next Monthly meeting if any of Council would like to attend and that he would ask Freedom to present their case on open cutting streets then at their own expense. Tom asked Solicitor Baughman if she had any information to share with Council if she would take it to executive session for Council to review.
NEW BUSINESS: Jeannie Whissen was present to represent the State Liquor Store. She was discussing the house that burnt down behind it and that nothing is being done to clean it up and the pile just keeps getting larger. Jerry Marks stated that there is a citation out for the gentleman that owns this to clean it up. There was no demolition permit done and he does not want to pay for one. Council asked for Jerry to find him and bring him in to Court. Jeannie stated that she knows that he works at Cooper Standard on 2nd shift. There was a camper brought into this lot that they have been tearing up and added to the pile. Jerry Marks stated that he will pass this information on to Bryan Alexander.
Jerry asked Council if they would like to use HAPCAP again this year. They stated that they would like to use them again. It is a good program and he believes we can get three people for three days a week. Tom stated that he will get with him because he has some work that needs done as well.
Jerry suggested to Chief Walters to do a Friday or Saturday night round up to collect people who hasn’t paid their fines, etc. They are issued a citation into court.
Jerry Marks wanted to let Council know that the Easter Egg hunt was a major success again this year. There were given $2,500 towards Easter Egg hunt from boot drives. Some businesses and Churches donated money as well. He believes there were close to 200 kids that joined in on this.
Mr. Dennis thanked Jerry Marks and anyone that was involved with this Easter Egg Hunt because of the organization and effort put into this. Jerry Marks stated that the Fire Department did a great job as well as the Auxiliary.
EXECUTIVE SESSION: Motion to go into executive session per ORC 121.22 (3) for Possible Litigation was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
Council is back out of executive session with no decisions made.
Mr. Loomis stated that he sent an email out today with the proposal from Christy Catalytics for Engineering to confirm that everyone is on the same page to be able to move forward. Tom explained that he was out until 2 and got it when he got back but that they already got word at the last meeting that they can move forward. He stated that he was familiar with ADR and that the proposal looked good. Tom asked Mr. Loomis if he had time, they could discuss in depth regarding items that need taken care of. Mr. Loomis stated that they will call them tomorrow to get started. Tom asked if he knew who he was dealing with and Mr. Loomis stated that he can email Tom a name. Tom suggested Richard Wahl to be the facilitator between the two. Mr. Loomis stated that they have worked with Jobes Henderson a lot as well and that he will set a meeting up with all the parties involved.
ADJOURNMENT: A motion to adjourn was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.
BRITTANY ROSS FRED REDFERN
Fiscal Officer Mayor