04-10-2017 Council Workshop Minutes

Council Workshop Minutes    Monday, April 10, 2017

Mayor Redfern called the meeting to order. Present were Chris Rice, Scott Locke, Bill Hampton, Billie Smith, and Chris Mohler. Tom Collins was present. Jan Driggs was absent.

  1. Fire/EMS Chief Ralph Hill was present to give Council an update. For March there were 128 squad runs and 8 fire runs. He spoke to the gentleman about the FEMA grant we applied for, and he said that we were still in the running and that we should know something in the next month to month and a half. Chief Hill explained that Donnie Abram wants to be added to the Fire Department since he now lives in town and would need a motion to purchase fire gear as well.
  2. Next item on Brittany’s agenda was a fund summary report that was given to Council. All revenue was entered throughout end of the day with all bills paid and most transfers done.
  3. Council was given an updated Records Retention Policy/ Poster to look over. Brittany explained that the poster had to be hung up on the board explaining our records policy.
  4. The last item on her agenda was a comparison of Burr Oak rate information to show Council the surrounding areas water rates compared to ours. Council discussed once the waterlines are complete that the water rates may not have to go up for a while.
  5. First item on Tom’s agenda was the Water Project Timeline; This included advertise for bids in the Perry County Tribune beginning April 19th, Bid opening being held May 18th at 1:00pm, and the tentative award date being May 22nd at a special meeting to tentatively accept that bid.
  6. The next item on Tom’s agenda was just to let Council know that we will be applying for CDBG funding and a Nature Works Grant to install restroom facilities at the Village Park. We will use Park and Pool funds as matching money. If we receive the grant we should get approximately $29,000 and we may have to use $50,000 or a little more for matching. Jobes Henderson gave us a projected estimate for this project costing $130,000.
  7. Mayor Redfern discussed with Council about storm water billing. He explained that most Villages have this. New Lexington charges $2 a month for storm water fee. This money collected would be set back for storm water projects for matching funds. He would like for us to implement this storm water fee. In our Village there are around 1,150-1,200 residential homes so it would bring in close to $2,400 a month. The money set back could only be used for storm water repairs. Council discussed this in further detail in regards of how they would bill whether it is flat rate or billed per square footage. It was discussed on moving forward with this being at $2 for residential and $5 for commercial. Tom feels that we should look at each of the industrial based on footage. Since this would be another line item on the water bills, it was explained that after the new waterlines, they don’t expect to increase the water rates for a while.
  8. Scott Locke brought up the bags of trash that has been lying around town and about having everyone have larger trash cans instead of having bags along the street. Mayor Redfern stated that Council should ride around and look because it is all across town. The problem is that when trash is put out, the animals get into it and would like for everyone to have at least one can. Jerry explained that BA has trucks broke down and that when these trash companies pick up in these little trucks, the trash gets blown all over and falls out of the back of the trucks. Mayor Redfern stated that the alleys are getting bad. This was discussed in further detail. It was brought up about purchasing a trash receptacle for everyone.
  9. Chris Rice asked when the bridge will be done. Tom stated that they will be doing this in 2018. Chris Rice stated that we should start worrying about traffic that will be going up Star Street when this bridge will be closed and two cars cannot pass. He suggested talking to the residents about parking somewhere other than along the street when the bridge shuts down Main Street so that way traffic can flow easier.
  10. Ralph Hill was present and stated that something needs to be done about the 4wheelers going up and down the streets. He stated that they fly up and down the road and someone will get hurt. The streets are not the tracks for these four wheelers. It was discussed that these vehicles have to be insured if they are on the Village streets. Chris Rice stated that this is something that Police Chief Walters needs to take care of. Chief Walters explained that if someone calls the office when they are out there then the officer on duty can take care of the problem.
  11. Jim Slack asked if someone has something built that they put their trash in, would this be okay. Council stated that as long as the trash is confined. It doesn’t have to be a trash can, just as long as it is contained.
  12. Council went into Executive Session per ORC 121.22 (G) (1) for Personnel.

Council is out of executive session with no decisions made.

Police Chief Walters stated that at the next meeting he would like to have on the agenda to approve adding Scott Hamilton to the Crooksville Police Auxiliary. Mayor Redfern stated that at 8:00pm, they were going to be having the CIC meeting if Council would like to stick around for that.

Mayor Redfern adjourned the meeting.


__________________________                              _________________________

Brittany Ross                                                              Fred Redfern

Fiscal Officer                                                              Mayor