04-14-2014 Council Workshop Minutes

Council Workshop Minutes    Monday, April 14, 2014

Chris Mohler called the meeting to order. Present were Chris Rice, Fred Redfern, Bill Hampton, Jeremy Allen, and Jan Driggs. Mayor Lantz was absent.

Chris Mohler asked Brittany Ross to start her agenda.

Brittany asked Chris Mohler if he had his 2013 Cemetery Report. He stated that he had it but that he forgot it.

She stated that the next item on her agenda was a copy of the Statement of Cash that was updated today at 3:30pm.

Brittany told Council that they have been given a copy of the Burr Oak Bill. Chris Mohler asked if this was due to estimating. Tom stated that we are reading the meters and Dana had stepped in. He stated that this was a good idea to have a back up meter reader. Fred Redfern asked if the previous meter reader was contacted and Tom stated that she had not because she had quit for another job.

Brittany stated that she has given Council a copy of the 2014 ODOT equipment standard rates. Council discussed these rates compared to 2013 and what could be charged to the State Highway fund due to equipment usage. Tom stated that he will try to look up different rates that we could use instead of using this.

Tom stated that the auditor will be here at 9:00am in the morning.

Brittany stated that next on her agenda was a picture of Joe Messina’s vehicle that he will have parked down at the W. Main Street lot that he wishes to rent from the Village. Bill Hampton asked if he understood that he has to pay the $150 up front. She stated that Joe sold the trailer and this will be the only vehicle that he will have down there. Joe Messina’s contract will be on the agenda for approval next week.

She explained to Council that Ralph had brought in the invoices from Siddle Transport for the transmission work done to 215 Brush Truck and to 216. Ralph wanted her to cut a check for him. She asked if Council wanted this done or wait until the paid list is approved due to the high amounts. Council stated that the standard way of paying is after the approved pay list is done so that is what we are going to do. Council and Tom discussed what happened with the requisition form and purchase order and what wasn’t done properly. Fred Redfern asked if she had the repair bills with her. She gave them to Chris Mohler to read to Council. Council discussed this in further detail about the procedures being done and what the proper procedure should be.

Brittany stated that in regards to the ambulance that is in Canada, she explained that the work was stopped on it by the insurance company. She stated that Ralph called her to tell her and wanted her to call and find out what was going on. The insurance company stated that it has been since December and there were still no pictures sent to them and until they go over the picture and see what they will agree to pay, the work has been stopped. The insurance company stated that she had been trying to get a hold of Ralph and has received no response back. Brittany told Ralph he needed to talk to her and Ralph discussed with the insurance company what was going on.

She stated that the last item on her agenda was to let Council know that the ad was ran for EMS billing with sealed bids being accepted through 4-11-14 and no bids were received.  She explained that Ralph told her to run it and it was done. Fred Redfern stated that this satisfies the requirements. Brittany stated that next week on the agenda will be the contract with CSA Enterprises for Council to accept.

Chris Mohler asked Tom to start his agenda.

Tom stated that the first item on his agenda is in regards to a PCC Airfoils water tap on Elizabeth Street, a 4” line. Tom asked Brittany if they paid the tap fee, she stated that they had not. Tom said that they will be and this will be a secondary line for them. Should be taking place in the next couple of weeks.

Tom stated that the next item on his agenda is a quote for radio read meters. Chris Mohler asked if this was for 200 touch couplers. Tom stated that while he was discussing the new handheld with the salesman, he asked about the radio read meters. He stated that this would set up 200 to get radio read started. This is not including the set up, but only the equipment. Fred Redfern asked how this would be paid for. Chris Mohler stated that after July of this year we will have extra money due to the Water Works debt being paid off.  Chris Rice stated that this should be done as soon as we could come up with this. Council discussed the locations and placement in further detail.

Tom stated that a gentleman come down from Coca-Cola and was asking about the pop machine down at the pool. He stated that he is not sure who would be in charge of this. He asked Council if we had a contract with Pepsi. Council discussed whether there was a contract with Pepsi in further detail. Tom gave the card to Bill Hampton because he stated that he would talk to the guy.

Chris Mohler stated that there are three applications for Pool Managers and five applications for lifeguards. He explained who applied for the manager position. He asked if Council would like to interview these three at the last workshop meeting of this month. Council stated that they would.

Chris Mohler stated that he received information from the Ohio Insurance Agency. He stated that it might be good for someone to go to the seminar on healthcare reform. He stated that he doesn’t know if this would be any good for the Village. Council discussed the health care information in detail.

Fred Redfern stated that he would like to discuss with Council an article he read in Ohio Cities and Villages magazine. He stated that this is in regards to Municipal gas and electric aggregate contracting. Fred Redfern stated that the Village of New Lexington is looking into trying to do the gas portion. He explained this company that does this and what happens. He stated that the guy can come to the meeting and explain what this is and what can be done. It is added to the ballot for citizens to vote on and they can opt out. This company takes care of the advertising and publications for this to get the information out there. There is a bidding process that has to be done but you get a better rate with more people involved. Chris Rice stated that this would not be a bad thing to look into. Fred Redfern stated that he could have the guy come to the next workshop meeting. This will save money for everyone. Council stated that they would like to hear more about this. Fred Redfern stated that he will email the gentleman and see if he would be able to come speak to Council.

Chris Mohler adjourned the meeting.

Brittany Ross                                                              Chris Mohler

Fiscal Officer                                                              President Pro Tem