Crooksville Council Meeting Minutes Monday, May 21, 2018
ROLL CALL: Mayor Redfern called the meeting to order with the following members present Mr. Rice, Mr. Locke, Mr. Hampton, Ms. Smith, Mr. Dennis, and Mr. Loomis. Tom Collins and Jan Baughman were present.
Sonya Saxton was present to discuss with Council the possibility of a waterline extension to Township Road 169 and 169A. She is here for people of Clayton and Harrison Township as well as herself. They would like access to the waterlines which is a major issue in Crooksville she realized after speaking with the Administrator. There are about 6 houses on 169A and other homes that goes up on 169 and explained the need for this access. They have wells and with the mining around them, there is a fear that something will happen to those water tables and their wells. She wanted to come before Council to ask them to consider providing this for them and make an attempt to get something going. Tom explained to her that if she is willing to go after funding the Village will help give access to the water supply, but at this time there is no funding available from the Village due to the many projects being done including the Waterline Project. She asked about the monies received from different funding agencies and if they could be used for something like this. Tom suggested her to discuss trying to find funding with the Commissioners and talk to Mitch Altier for an engineer. Sonya asked if the Village will work with them if they could get the funding. Mr. Hampton explained the Village stand point with funding at this point and Tom stated that the Village would probably be willing to work with them. Sonya explained that government needs to work together. Mayor Redfern explained that the funding for this project has to stay within the town because the lines are outdated. She asked about the date the pump station went in over in Cloverhill and asked if people in that area were offered a tap. Tom explained the process that was supposed to take place for this. This was separated into three phases and the first phase fell through. Mayor Redfern offered to go with her to meetings to try and get the funding and the Village would gladly sell them water and asked Sonya to work on this with the other Trustees. It was discussed about possibly getting money from CDBG and would be more likely to get funding if the different parties worked together. Sonya thanked Council for their time.
Grant Schooley from Jobes Henderson was present to give Council an update on the Waterline Project. On the Waterline Replacement Project, currently they are working on E Main Street and still doing service line reconnection on Burley, Logan, Washington and Star Street. They still have some cleanup to do and will work their way North. Most of the lines on the Southeast part of town is turned on at this time and majority has been reconnected to the new main. Regarding Industrial Drive, most of the main line is replaced on that but are waiting on a boring crew to do the railroad bore and under the stream. As for pay app #6, it is still being held awaiting on waiver of lien and they will attempt to present it the meeting on June 4th if everything is in order. Grant did not bring a pay app for Council’s approval tonight.
Regarding Contract #2, the Tank Project, with the issues of the tank color, there has been a delay and they have given revised submittals on the glass lined tank. The Submittals looked good but are waiting on the American Iron & Steel certification and has assured Grant that the tank was made in the US but are just waiting on that. At this time, they are looking at July 20th before the tank is delivered. Grant asked them to try and push this along as best they can.
Grant asked Tom if he would like to discuss the line out on the north end of China. Tom asked to discuss this at the Workshop meeting on the 29th. Jimmy Jo Mills now owns the Eagles property and is asking for the line to be moved to the north east side of his property and hug the property line instead of where the Village has the easement. Mr. Locke asked why they wanted to move the line and Tom responded that he must not want the line to go through the middle of his property. This was discussed a little more and will have more details at the following workshop meeting.
Grant stated that some of the information for the Storm Water Study and he will bring this information to discuss with Council. This includes the initial numbers and wanted to bring the findings to discuss in a less formal atmosphere. He explained that they will be down the 29th to discuss and see how Council is feeling about the numbers they came up with to see what direction they need to go next.
Finishing up with the tank project, they are holding their pay app until the issue with the tank is resolved.
MINUTES: Motion to approve Clerk’s minutes was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
APPROVAL OF REPORTS: Motion to approve Clerk’s Reports for April was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
Motion to approve Mayor’s Court Report for April was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
SOLICITOR’S LIST: Jan asked Council what needed to be done regarding the Fire Station now that Ralph has submitted the numbers. Council stated that they have not discussed yet and Jan stated that she will wait for instructions on how to proceed from Council.
PAID BILLS: A motion to approve Resolution 2018-37 paid bills and payroll was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
TO BE PAID BILLS: A motion to approve Resolution 2018-38 to be paid bills was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
TRANSFER: A motion to approve Resolution 2018-39 transferring funds was made by Mr. Rice and seconded by Mr. Locke. Motion carried.
PARK & RECREATION: Motion to approve having Pepsi Cooler inside of the concession stand opposed to pop machine was made by Mr. Rice and seconded by Mr. Loomis. Motion carried.
Motion to approve having fresh pizza down at the pool from Domino’s at a cost of $6 per large pizza with a warmer provided was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
SERVICE: Motion to approve Trash Hauling Permit for Mr. Trash was made by Mr. Rice and seconded by Ms. Smith. Mayor Redfern explained that this permit was held until the required insurance coverage was submitted. Motion carried.
Motion to approve cleanup of property at 228 W Brown Street and put a lien on the property was made by Mr. Locke and seconded by Mr. Dennis pending approval by the Solicitor. Jerry Marks explained to Council that you have to wait for the registered mail to return before anything else can be done. Motion carried. Mr. Marks stated that they have received the registered mail back for the Sprankle property. Mr. Marks made a copy of the letter sent to the owner of the West Brown Street property for the Solicitor to review and he responded that he has.
Motion to approve Outdoor Event Permit for Ceramic Chill N Grill on June 23rd was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
Mayor Redfern explained that he had tried to get a hold of CMI Waste today and explained to them that they will not pick trash up until they have the required insurance coverage or they will be cited. Brittany explained that the woman from CMI contacted her and let her know that once the insurance company has this change made, she will get it over to the Village.
SAFETY: Motion to approve adding Brayden Glanemann to the Crooksville Fire/EMS was made by Mr. Hampton and seconded by Mr. Rice. Mayor Redfern let Council know that his background check come back ok. Motion carried.
BUILDING: Motion to approve Building Permit for Ronald Dusenberry at 225 Vaughn Street for a fence was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
Motion to approve Building Permit for Penny Dobbins at 347 Cahalen Street for a fence and Lance Kirkpatrick at 219 Vaughn Street for a fence was made by Mr. Rice and seconded by Mr. Dennis pending Administrator approval. Motion carried. Mayor Redfern explained that Levi has to discuss with the applicants’ the fence being too close to the septic tank access lid. Tom explained that he will discuss the issue with the applicants.
UTILITY: Motion to give property owner’s a 60-day notice to hook up to the new waterline if their old waterline has galvanized or lead piping was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.
Motion to not install water taps on any utility account/ vacant properties owing more than $2,000 was made by Mr. Locke and seconded by Mr. Dennis. Motion carried. Tom explained that he will email Jan what exactly they are after and she can make it the appropriate language.
OTHER OLD BUSINESS: Nothing.
NEW BUSINESS: The owner of the Ceramic Chill N Grill was present to ask if they could block the road from Ridge Ave to Certified for overflow parking if possible along China Street for their event. Council stated that they cannot close China because it is a major street in town. Tom asked if Mill Street would help them. She stated that this would help a great deal. Chief Walters stated that there will be no problem with this and that there will be some officers present for this event if needed.
Mayor Redfern asked Council to make a motion to hold the Workshop meeting on the 29th. Motion was made by Mr. Rice and seconded by Mr. Dennis to approve holding the Workshop meeting on the 29th due to being closed on Monday the 28th for Memorial Day. Motion carried.
EXECUTIVE SESSION: Motion to go into executive session per ORC 121.22 (G) (3) for Possible Litigation was made by Mr. Rice and seconded by Ms. Smith. Grant Schooley was invited in. Motion carried.
Council is back out of executive session with no decisions made.
Jerry Marks let Council know that the HAPCAP kids will be here from June 5th to July28th and there will be three of them.
ADJOURNMENT: A motion to adjourn was made by Mr. Hampton and seconded by Mr. Loomis. Motion carried.
BRITTANY ROSS FRED REDFERN
Fiscal Officer Mayor