05-22-2017 Council Workshop Minutes

Council Workshop Minutes    Monday, May 22, 2017

Mayor Redfern called the meeting to order. Present were Chris Rice, Bill Hampton, Billie Smith, Jan Driggs, and Chris Mohler. Tom Collins was present. Scott Locke and Brittany Ross were absent.

  1. First item on the agenda was that Council has been given a fund summary report that was updated at the end of the day. Mayor Redfern explained that if there were any questions that Council would have to ask Brittany at the following meeting.
  2. Mayor Redfern explained that Council has been given Jerry’s report for community service.
  3. Pastor Tom Wolfe with the Church of Christ had called Mayor Redfern and stated that they need a project to work on for the men and women’s groups. They are the groups that spread the mulch and picked weeds out in front of the Municipal Building and were asking if Council could come up with any projects for them to complete this year. This was discussed in further detail regarding flower beds, tree trimming, etc. Mayor Redfern said that he will look at the flower planters on Main Street and asked if Council wants any more added or made.
  4. Peggy Higgins was present to discuss with Council about Mia Dalrymple taking a class to be able to teach swimming lessons but before she does she wants to know how the money will be split and who will get it. Chris Rice explained that it had to be done outside the open pool hours and Tom stated that Mia needs to figure out what she is planning on charging per person. They talked about renting her the pool for an hour or about a percentage. Council discussed calling around to see what other places charge and this is a service to the community. Council is not against this, they just need more information before they can move forward.
  5. Joey Carr explained that Village of Somerset has a 2013 Police Interceptor that they are selling for $6,500 with 70,000 miles on it. He explained that this is just a really nice vehicle and wanted to bring it up. His thoughts was to take one of the 2011 off the road and transfer the equipment over so the cost would be just having someone take care of this. Joey said that he can call Matt and have him bring it down for Tom to look at.
  6. Tom stated that the next three items on his agenda go hand in hand for Council to discuss. This includes the termination of service taps and is questioning Council as to whether they want to terminate and abandon service taps that are in the arrearage of the $2,000 tap fee for a new service. Also, replacing the water service taps on vacant properties not being paid on and what Council would like to do about this and finally regarding temporary termination and whether Council wants to do away with this still now that we will have a debt to think about for the new water line. These need clarified to move forward and make sure all is in agreement about what is going to happen with these new water lines. All three of these have been brought up previously and is Council’s decision to make. Council thinks that if residents do not pay at least the minimum and their bill due is over the $2,000 tap fee then they should not receive a new service tap with the new water lines. Tom believes that there should be a timeframe at which someone can request the temporary termination for. They discussed it being at least 6 months and Tom suggests even a year.
  7. Next item on the agenda was regarding the HAPCAP Youth Program that Mayor Redfern would like to discuss. He stated this is through Hocking-Athens-Perry Community Action Program. It will be a supervised program and we need to provide a Supervisor for this with someone checking in with them every day. Some can do office work and others can work outside with paperwork having to be filled out each day and you have to provide the project for them to work on. This will be for 6-10 weeks. This was discussed in further detail about the issues that could arise with some jobs these kids could do. The only thing we pay is for the supervisor. The only issue is finding someone to supervise these kids.
  8. Tom stated that Council has an estimate from Southeastern Equipment in front of them for Cold Planer. The cost would be $17,025.00 for the 24”. This would be used for pot holes, help fix road by railroad crossing, etc. He has also given Council a picture of a roller that he might be looking at purchasing which would cost in the range of $8,000-$10,000. The Village would be able to take care of street repairs with this equipment. Bill Hampton said that the alley behind him has something leaking down the road, grey water and could possibly be the draining from a washing machine.
  9. Tom stated that he is going to meet with Tim James tomorrow regarding timber sales out at #3 Reservoir.
  10. Last item on his agenda is regarding Personnel and that there was a written warning issued to an employee. He asked that if Council had any questions, to go into executive session. No one had any questions.

Peggy Higgins asked about the flag out front that is ripped.

Jerry Marks stated that he spoke to Yak Developments regarding the Tedrow property and they are going to tear it down. Tom stated that he spoke to them a while ago and he discussed putting in apartment buildings in there. It was discussed in further detail.

Mayor Redfern adjourned the meeting.


__________________________                              _________________________

Brittany Ross                                                              Fred Redfern

Fiscal Officer                                                              Mayor