06-11-2018 Council Workshop Minutes

Council Workshop Minutes Monday, June 11, 2018

Mayor Redfern called the meeting to order. Present were Chris Rice, Scott Locke, Bill Hampton, Chris Mohler, and John Loomis. Tom Collins was present. Billie Smith was absent.

  1. First item on Brittany’s agenda was a Fund Summary report that was updated at the end of the day will all transfers complete and all bills paid.
  2. Next item on the agenda was a discussion regarding the Storm Water Ordinance. Mayor Redfern asked Chris Mohler if he had a chance to look over the needs analysis given to Council by Jobes Henderson. Council discussed what they feel should be the cost per ERU and if it should even be based off of ERU or just a Flat rate. Council would like for the gentleman who did put this study together from Jobes Henderson to come and review this with Council and answer any questions they may have. Council discussed waiting until after the public meeting that has to be held in order to set rates to get the feedback or backlash from citizens on these storm water fees. It was suggested maybe setting the residential rate at $2.54 per ERU and setting the commercial rate of $1.27 per ERU. Council wanted to hold off until after having Jim, who did this study, comes to a workshop meeting. Mayor Redfern stated that he would see if he can come down for the following workshop on June 25th. There are many questions that Council has that they would like answered before they feel they can set a rate.
  3. Last item on Brittany’s agenda was a discussion regarding registration of vacant properties. Mayor Redfern explained that Tom had brought this up before and it was dropped for a while. There are a lot of pluses to have this done and have a good database with contacts. This will eliminate a lot of the tracking process that has to be done. Mayor Redfern explained that some places have a fee tied into this and wanted to see what Council’s thoughts were on this. Bill Hampton asked what this would entail and how we would get the property owners in here. Mayor Redfern explained that he was not sure how this would be done but that all of this information was included in the packet. He will have the data at the next workshop to discuss in further detail with Council. This is to register all vacant properties and implement a fine if the owners do not register yearly or fix up their properties. Tom stated that he agrees that we need a spreadsheet with all of this information.
  4. Mayor Redfern stated that he received an email from a lady today regarding solar energy savings that could be available to the Village. This lady would like to speak to Council about this and Mayor Redfern explained that he was waiting to reply until after he spoke to Council. It was discussed about getting all of the lights switched over in the Rec Center to LED as they need changed.
  5. Mayor Redfern gave Council a paper from Mayor’s Partnership for Progress and this paper has questions that he would like for Council to review and answer and get back with him so he can submit.
  6. Scott Locke asked John Loomis where it stood with Christy Catalytics regarding their storm drains, etc. John explained to Council that they are waiting on their engineer to get done so that it can get over to the engineer that the Village picked for review.
  7. First item on Tom’s agenda was an estimate for a Kubota L4701 Tractor with a 6’ bush hog that he recommends purchasing as soon as possible. It was asked about using the State Highway fund and Brittany explained that this cannot be done. Mayor Redfern explained how we charge them for the hourly rate for us mowing out there, the equipment rates, etc. This was discussed in further detail.
  8. The last thing on Tom’s agenda was to let them know that it is now time to advertise the Morgan County Reservoir property. He explained that this has to be ran in the newspaper for 5 consecutive weeks and has given Council a copy of the Ordinance that was passed.
  9. He has also given Council a copy of an estimate for a used truck that he will be looking at and let them know that if he finds one, he will need to purchase one for the meter reader. The tractor will be taken out of street, water, and sewer.
  10. The only other update that Tom has to discuss with Council is regarding the property behind the liquor store that Jan had sent him. The owner’s reply was that the Village has stopped him from completing this cleanup.
  11. Mayor Redfern gave an update on the Sprankle property and let Council know this is in limbo and right now it is with the EPA and being that this is not our property, there is only a few things that can be done. The letter from EPA stated that this property has hazardous asbestos material and will need to be abated by a licensed contractor and being this isn’t Village property, nothing can be done at this time.
  12. Mayor Redfern adjourned the meeting.

__________________________                              _________________________

Brittany Ross                                                              Fred Redfern

Fiscal Officer                                                              Mayor