06-25-2018 Council Workshop Minutes

Council Workshop Minutes Monday, June 25, 2018

Mayor Redfern called the meeting to order. Present were Chris Rice, Scott Locke, Bill Hampton, Billie Smith, and Chris Mohler. Tom Collins was present. John Loomis was absent.

  1. First on the agenda was Pat Kelly with Kelly Architect for a discussion on the proposed new Fire Station. Mr. Kelly presented plans to Council for them to review. Tom and Council discussed with Mr. Kelly about adding to these plans and looking at what the cost may be. Tom explained that he would like to adjust the budget for this to include some of these things that will help prepare the Fire/EMS for the future and possibilities that may be coming for them like a full time EMS and paid Fire Department. Mr. Kelly stated that he would put together some new plans with these additions and get back to Council as well as give them updated numbers with comparisons like block versus steel building, metal versus shingle roofing and so forth. They would like to see a second level added, backup generator, etc. This comes down to a matter of financing and if the financing can be secured, then these additions can be done. Tom and Council also discussed with Mr. Kelly about postponing until Spring to build this Fire Station. Tom asked if this $950,000 includes everything that is needed above the construction cost. Mr. Kelly stated that there is a gear room but no extraction equipment, no gear dryer but includes the kitchen appliances and cabinets. They would like to see this include a disaster center if possible. Chief Hill stated that Tom was right on target with what he is asking for or telling Mr. Kelly about what he would like to see for the future. They agreed that they would like to build for the future now and spend a little more than wait and spend twice as much to renovate because they waited and then isn’t sufficient. Mayor Redfern asked if a bay could be taken off to see how much the savings could be and asked if the gear room could be moved to the other side. He also asked MR. Kelly if money would be saved if they poured walls instead of having block and he replied that poured walls would cost more. He asked if they could reverse sides and move the meeting room to the other side and ask if there could be level flooring on the rest of the building. Mr. Kelly stated that the truck bays need to pull out and if moved to the side the Mayor is asking about, it is too steep and the trucks will scrape. Mr. Mohler asked Chief Hill if he needed six bays and Chief Hill stated that they currently have six bays and need these. Scott Locke asked about putting in pipe with concrete to keep the trucks from hitting the building. Bill Hampton said that he does not have a problem with all of this as long as the Village can secure the funding. Mayor Redfern asked Mr. Kelly what the best way to fund this type of project would be and he replied Municipal Bonds. Bill Hampton asked Mr. Kelly if he thinks Crooksville has missed anything that he would recommend putting in. Mr. Kelly explained that they have available sensors that automatically kick on the fans with motion detectors that sense when enough bad air is in until it is cleaned out and is safer for the guys and works automatically instead of them having to flip switches. Tom asked Mr. Kelly if everything was going to be LED and he responded that it was. Scott Locke asked about the floor drains. They discussed having radiant floor heat as well and the pros to having this. Tom asked Mr. Kelly to keep in mind that Council is prepared to accept an increase in the cost from what he had in the original contract for his work because they want this done correctly.

Tom asked Mr. Kelly about the restrooms that the Village is looking at for the Park and asked his opinion on the prefab restrooms. Mr. Kelly explained that the prefab will not last. Tom discussed with Ralph about the wire gear racks and Ralph explained that these were what he was looking at for the new station so air can flow through. Tom stated that the biggest obstacle now is the financing and Chief Hill has some emails out regarding grants that may be available to help with financing for the fire station even though there is not a whole lot out there. Chris Mohler stated that he believes we are looking at about $7,500 a month in payments and possibly close to $8,000 a month. Mayor Redfern let Chief Hill know that he will have to get the levies up with the townships to help pay for the fire station and he replied that he is working on this. Chris Mohler asked Chief Hill if he has enough revenue to help fund this building and pay the firefighters as well as be prepared for any unforeseen expenses.

  1. Mayor Redfern stated that Brian Randolph was next on the agenda but he was not present.
  2. Council was given a Fund Summary Report that was updated at the end of the day with all transfers completed and all bills paid.
  3. The last item on Brittany’s agenda is for Council to review the 2019 budget because it will be on the agenda for Monday.

Mayor Redfern stated that the only other item he had was that he wanted to take Council down to the Rec Center and show them the rooms to see the mold issue and the storage issue.

Mayor Redfern let Council know that he received a solicitation permit from AEP Energy and he has paid for his permit.

Mayor Redfern stated that there is nothing else to come before Council.

Mayor Redfern adjourned the meeting.


__________________________                              _________________________

Brittany Ross                                                              Fred Redfern

Fiscal Officer                                                              Mayor