07-11-2016 Council Workshop Minutes

Council Workshop Minutes    Monday, July 11 2016

Mayor Redfern called the meeting to order. Present were Scott Locke, Bill Hampton, Billie Smith, and Jan Driggs. Tom Collins was present. Chris Rice and Chris Mohler were absent.

  • First on Brittany’s agenda was an updated fund summary report. She stated that revenue was entered throughout end of the day.
  • Council has been given a copy of the Burr Oak bill.
  • Council has been given a monthly Water report for June from Lisa. Mayor Redfern asked Council to look this over and pay attention to the outstanding amount due for delinquent accounts. Council would like to know out of this total, how much was due to liens already in place. This was discussed in further detail. Tom stated that you have to own the property to have a lien on it and goes back to guaranteed deposits. Council discussed the study done and what can be done whether it be to pull meter pits after the delinquent amount gets so high or getting rid of guarantee deposits. Council stated that they would get back to this once Chris Mohler is present.
  • The next item on the agenda was the USDA Compliance Review for the Rec Center and Sewage DS. Brittany stated that they have all received a copy of the letter received and that USDA is stating that the Rec Center needs to be easily accessed. Bill Hampton explained that sometimes he is busy and don’t get back to everyone but he is doing his best. Her recommendation was a village employee overseeing the Rec Center. Council discussed in further detail.
  • Brittany explained that next on the agenda is another requirement being issued by the USDA. There is to be compliance with the Limited English Proficiency Requirements and she has a webinar this Thursday and will let Council know when she has further details.
  • First item on Tom’s agenda is a quote to purchase another 200 Radio Read meters with 25 additional meters for pits.

Chris Mohler is now present.

  • The next item on his agenda in a discussion on park cameras and possibly getting Wi-Fi at the park. Tom explained the cameras and Mayor Redfern explained that theses cameras will help keep an eye on the park better. Some people wanted to see Wi-Fi be available at the park and this may help get more activities or people in the Park. This was discussed in further detail. Council discussed locking the gate at the Park at night.
  • Mayor Redfern also discussed applying for a grant to get restrooms down at the Park. He stated that there is a nature grant available for this that has approximately $27,500. Chris Mohler suggested that Mayor Redfern talk to the Schools or the Athletic Association to see if they could help out on this. They discussed where the restrooms would have to be placed.
  • Mayor Redfern explained that the Large Shelter house Stage deck needs replaced with the proper material. It currently has OSB board for the deck and he was going to have Rick screw it back down for the Pottery Festival and once this is over, fix it properly with more durable material.
  • The last item on Tom’s agenda was a discussion on Residential Advertising Signs in regards to what our current Sign Permit Ordinance states in section 1.12(C). Mayor Redfern stated that he pulled a few signs at the entrance of the Park and that he would call them and let them know they can pick them up at the Police Department as well as a copy of the sign permit. Tom suggested that the Mayor go speak to the gentleman about the sign permit they approved and see if he can move the yard signs to abide by the ordinance.
  • Council went back to discussing Guarantee deposits and the large amount of delinquent accounts since Chris Mohler was now present. Bill Hampton explained to him that Council was discussing Guaranteed Deposits and how this affects how the Village can collect all this money as well as pulling meter pits when the past due amount reaches a certain point. They discussed how much water loss we are experiencing and that’s why we are getting water lines replaced.

Mayor Redfern stated that we had an issue where people were notifying him that they could not get ahold of anyone for a water break and that Tom was taking care of this. Council discussed all the water that gets ran down at the Park and wasted. Mayor Redfern stated that he sent Troy back out to check a place where water was turned off but when he went back to reread there was 800 gallons usage. He stated that he needed to get back to him on this to see what happened.

  • The last item on the agenda is executive session per ORC 121.22 (G) (1) for Personnel.

Council is out of executive session with no decisions made.

Mayor Redfern adjourned the meeting.


__________________________                              _________________________

Brittany Ross                                                              Fred Redfern

Fiscal Officer                                                              Mayor