Crooksville Council Meeting Minutes Monday, August 20 2018
ROLL CALL: Mayor Redfern called the meeting to order with the following members present Mr. Rice, Mr. Locke, Mr. Hampton, Ms. Smith, Mr. Mohler and Mr. Loomis. Tom Collins and Jan Baughman were present. Police Chief Walters and Fire/EMS Chief Hill was present as well.
Matt Reed with Perry County Recycling was present to discuss the location of the additional recycling roll off container. They were asked to remove the one from the Park and Mr. Reed was asking Council to reconsider or at least find another spot for the recycle container. The contamination level was much less than the one behind the Municipal Building. Mr. Reed wanted to give Council his assurances that they would be very attentive to this and he would make sure that the container was picked up. The maintenance of this site would not be responsible for this. Deputy Alchier is the County Environmental Law Officer who was present with Mr. Reed that makes sure the ORC is being followed. Mr. Reed also discussed with Council on if they could provide 64 gallon toters for the Football Field and Mr. Mohler stated that he will get him in contact with the Athletic Association regarding this. The priority of this recycling bin is for residential use. Council explained to Mr. Reed that the Park is locked up during winter months and the only time the park is unlocked is for the commodity boxes. After discussing this, it was determined that this would not work because it is a requirement to be accessible 24/7 so then it was discussed on if this could be seasonal down at the Park. It was discussed about moving this roll off container to China Street in front of the service garages. Mr. Reed asked if Council wanted him to pull this container this week or if they want it left there temporarily. Mr. Rice asked if this could be moved to China Street.
Grant Schooley with Jobes Henderson was present to give Council an update on the Waterline Project. With Contract #1, there was a construction meeting last Thursday to look at progress and see where the crews are headed. They are currently working on North State Street and moving North as well as E Brown Street and pressure testing on Sycamore and the Alley behind Peach’s Restaurant. The line going up to the tank has been installed and pressure tested. They are just working on disinfection on this line so water is available for the new tank when this is built. Regarding service lines and reconnections, Main Street has been completed as well as Summitt, East Brown, First, and Second Street. They are currently still working in the area of Sycamore and are starting to repave. There is a boring crew that started today on Industrial Drive to bore under the railroad and is the last piece of this line before it can be reconnected and tested. This should be in service early to mid-next week as long as everything goes well and passes inspection. Grant had put together a schedule to show progress currently along with contract time beside it. They are still behind schedule but has had better progress in recent months than what they started with. The service lines are 11% complete and the reason being so low is because the service lines on the plans are longer than needed and the quantity was larger in the bid than what is actually needed. Grant notified Freedom Enterprises on their delay in getting site reclamation and paving complete per the addendum sent out during bidding with a maximum duration of 60 days for temporary and another 60 days for final. This has been an issue and a concern of getting these areas taken care of. They have 7 days to make progress before the Village can go out and hire someone to do this and will be taken from what they get within the contract. They need to be making good progress and the Engineering firm will make sure this is getting done and at the meeting Thursday, this will be discussed and make sure this is something that they will take care of. Freedom Construction submitted Pay Application #7 totaling $258,680.51 with proper waiver of liens given. Grant explained that Nate let them know that everyone was paid up to date with additional assistance from their bond agency but the ones that are left should be taken care of from this pay app. Mr. Mohler asked if this information has been verified with the vendors but Grant explained that they have not been notified that they were not paid as they were quite frequently. Motion to approve Pay Application #7 was made by Mr. Hampton and seconded by Mr. Mohler. Motion carried.
Some of the funding documents, with a mix-up with Army Corps, are getting straightened out and not send the funds that are not currently needed are not ready to be signed until Michelle from Buckeye Hills gets this straightened out. Motion was made by Mr. Rice and seconded by Mr. Hampton for Mayor Redfern to sign the documents releasing the Army Corps money when the documentation arrives. Motion carried.
Moving on, regarding the Tank Project, contract #2, they are still awaiting arrival of the tank. It should be delivered by the end of the week but are waiting on it from the Manufacturer and are planning on being onsite next week to build this tank. There is no hurry for this to be complete. It would be nice to have this project wrapped up and have one less thing to have to worry about. Once they are onsite for 1-2 months, they should have this complete. Their pay app is still being held due to the hold up on the tank arriving. The line is pressurized all the way to the tank floor.
Grant asked about the OPWC resolution regarding the application being submitted for the Industrial Drive bridge that is due by September 1st. Brittany explained that this is on the agenda for approval further down the list. This is scheduled to begin in 2020 but could possibly be pushed into 2021 with ODOT. Mayor Redfern asked Grant to explain the Village’s responsibility to that bridge regarding funds. The Village will have to have funds set aside for 5% of the construction cost or seek other funding sources to help plus all design and any permitting that is required. If Council wants OPWC to help with this, they can get up to $400,000 in grant money and $400,000 in 0% loan but will not be receiving that much from them. They would like to work in a walkway to be added. ODOT has a meeting scheduled for the 30th for preparation to get everyone squared away.
Mayor Redfern stated that before Council moves forward, he would like to caution Council, Village employees, and guests against using profane language or gestures. We like to keep everything professional and does not like some of the harsh language that has been used in the past.
MINUTES: Motion to approve Clerk’s minutes was made by Mr. Rice and seconded by Mr. Mohler. Motion carried.
APPROVAL OF REPORTS: Motion to approve August Revenue Adjustments to the 2018 Budget was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.
Motion to approve Clerk’s Reports for July was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
SOLICITOR LIST: Solicitor Baughman stated that she does not have anything to present Council tonight.
PAID BILLS: A motion to approve Resolution 2018-58 paid bills and payroll was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
TO BE PAID BILLS: A motion to approve Resolution 2018-59 to be paid bills was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
TRANSFER: A motion to approve Resolution 2018-60 transferring funds was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.
PARK & RECREATION: Motion to approve Split-Face Block, Metal Roof, Stainless Fixtures Built in Place Restroom Facility with 3 stalls per side for the Village Park not to exceed $130,000 using $35,000 from CDBG, $30,000 from Park and Pool, and $65,000 from Village Capital Projects fund was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.
SAFETY: Police Chief Walters stated that he would like to put the Drug Drop box down by the pew in front until they figure out where to put it outside mounted. Mayor Redfern stated that he does not have a problem with this. Chief Walters stated that he would like to get a camera installed to watch this drop box as well.
Mr. Finley was present but asked Mayor Redfern if he could speak with him in private after the meeting. He stated that he would like to talk with him after the meeting.
Fire/EMS Chief Hill stated that they received the confirmation email from FEMA requesting information showing where the Village paid the grant writer and is moving along. This should be awarded within the next 30 days. Mayor Redfern asked Chief Hill to talk briefly about the new Emergency Room that is in Somerset. This is for any type of emergency. They can treat and discharge and if you need to stay they will transport to hospital for further treatment. Crooksville EMS can even take patients there if they would rather go there. You turn by the nursing home or hit Mike Clouse Drive to go back to it but are going to put in their own entrance. They will still do rehab and labs as well. Mayor Redfern believes this will be an asset to Perry County.
LEGISLATIVE: Motion to suspend the rules for Ordinance 2626, an Ordinance Amending the 2018 Budget and Appropriations as an Emergency was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.
Motion to accept Ordinance 2626, an Ordinance Amending the 2018 Budget and Appropriations as an Emergency was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.
Motion to accept the First Reading of Ordinance 2627, an Ordinance Amending Ordinance Numbers 2466 and 2540 and Replacing Exhibit A, Page 39, of the Village of Crooksville Employee Policies and Procedures Manual was made by Mr. Mohler and seconded by Mr. Loomis. Motion carried.
Motion to suspend the Rules for Resolution 2018-61, A Resolution Authorizing Mayor Redfern to prepare and submit an application to participate in the Ohio Public Works Commission State Capital Improvement and/ or Local Transportation Improvement Program(s) and to execute contracts as required and declaring an emergency was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.
Motion to accept Resolution 2018-61, A Resolution Authorizing Mayor Redfern to prepare and submit an application to participate in the Ohio Public Works Commission State Capital Improvement and/ or Local Transportation Improvement Program(s) and to execute contracts as required and declaring an emergency was made by Mr. Rice and seconded by Mr. Mohler. Motion carried.
Motion to suspend the Rules for Resolution 2018-62, a Resolution Assessing Cost of Abating Nuisances and Declaring an Emergency was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
Motion to accept Resolution 2018-62, a Resolution Assessing Cost of Abating Nuisances and Declaring an Emergency was made by Mr. Mohler and seconded by Mr. Hampton. Motion carried.
UTILITY: Mayor Redfern asked Council based on the Storm Water Study Needs Analysis performed by Jobes Henderson & Associates, is there a motion to accept either Scenario #1 of charging $2.54 per E.R.U. (Equivalent Runoff Unit) or Scenario #2 of charging $4.00 per E.R.U. Motion was made by Mr. Rice to accept Scenario #2 of charging $4.00 per E.R.U. There was no second.
Motion was made by Mr. Hampton and seconded by Mr. Locke to accept Scenario #1 of charging $2.54 per E.R.U. Vote went as follows: Mr. Rice no, Mr. Locke yes, Mr. Hampton yes, Ms. Smith yes, Mr. Mohler no, and Mr. Loomis yes. Motion carried.
INSURANCE: Motion to approve Insurance Renewal for Property, Liability, etc. at a cost of $33,311 was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.
Motion to approve Cyber Insurance Renewal at a cost of $2,620 was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.
PUBLIC RELATIONS: Mayor Redfern let everyone in attendance know that former Mayor Denny Harvey passed away this morning and that he did a fine job while he was Mayor and hope that those who knew him will pay their respects.
Council has been given a copy of all information regarding Christy Catalytics to look over because they will need to make a decision by the next Council meeting on how to proceed. This includes correspondences and maps and someone from Christy Catalytics will be present at the following workshop to discuss and try to get settled in order to move forward.
OTHER OLD BUSINESS: Mr. Rice explained that Tom got him in contact with the gentleman who is redoing our web page and the next time he is in town he plans on meeting him down at the Rec Center to get some pictures.
NEW BUSINESS: Nothing.
ADJOURNMENT: A motion to adjourn was made by Mr. Rice and seconded by Mr. Mohler. Motion carried.
BRITTANY ROSS FRED REDFERN
Fiscal Officer Mayor