08-27-2018 Council Workshop Minutes

Council Workshop Minutes Monday, August 27, 2018

Mayor Redfern called the meeting to order. Present were Chris Rice, Scott Locke, Bill Hampton, Billie Smith, Chris Mohler, and John Loomis. Tom Collins was present.

  1. Mayor Redfern called workshop to order.
  2. Council went into executive session per ORC 121.22 (G) (2) for Real Estate.
  3. Council is out of executive session with no decisions made.
  4. Next item on the agenda was a Fund Summary Report that was updated at the end of the day with most transfers done and all the bills paid.
  5. Mayor Redfern stated that he would like to discuss the revitalization plan with Council. He had given Council the packet he received from his meeting in New Lex regarding how to develop a Village Revitalization Strategic Plan. Mayor Redfern went over the packet and each step that was needed and what was input was necessary in order to achieve these goals. Council has to plan 5-10 years down the road in order to be ready for when grants are available. In 1995, Doug Cannon put together the last plan that the Village has had for the Downtown Revitalization Plan. Mayor Redfern explained and showed Council how in depth this is and why their participation is vital. Partnering in town is part of this process in order to help see this process through whether it be with donations towards the project or other things. Part of this process is determining the Strengths, Weaknesses, Opportunities, and Threats (SWOT) in the Community. Setting priorities is the next step. Tom explained that he put together an outline for Council to review and the first item needing done is determining the 5-year capital plan and what projects they are looking at. Bill Hampton stated that he would like to see Curbing & Catch Basins as one of these projects. Council needs to figure out short term projects like the second phase of Storm Water for China Street. The first phase is done and the second and third phases are engineered. Mayor Redfern explained that you cannot apply for funding if you do not have a plan.

Next they discussed the Industrial Drive Bridge Project and that 5% match money has to be contributed. This will be approximately 85,000 and there is about that in the Permissive Tax between on hand and at the County. Mayor Redfern stated that we spoke with a guy at IBI about lamp posts and asking what type of funding Somerset received but he explained to Mayor Redfern that even though State Route 93 does not run down middle of Crooksville, the Village could get money for funding for Main Street. Tom suggested getting someone to facilitate this plan that knows what needs to be included because they have done them and knows what it takes to get the points or match money. Mayor Redfern stated that he does not have a problem with that. Council just stated that they do not want to spend $30,000 on this like they did the Storm Water Utility Study. Tom expressed his concerns regarding the Storm Water Utility and questions who is going to determine the ERU per property. This was discussed in further detail. It was discussed who is going to determine the rebates available for businesses as well. Back to the Industrial Drive Bridge Project, Mayor Redfern stated Council needs to decide whether they leave it as it is with $85,000 being the Village match money which includes design costs and engineering that the grant does not cover, or if they would like to add sidewalks to the Bridge because this will drive the cost up. Council would like to see how much of an increase this would be to add the sidewalk. Mayor Redfern stated that when he looked at putting sidewalk from Blacker’ s to South State Street it was going to cost $850,000. Tom asked Mayor Redfern to see some numbers before this can be determined. Mayor Redfern discussed the $85,000 coming from Permissive Tax and Capital Projects fund and stated that he does not know more specifics than this. Tom stated that he would check this out and get back and Mayor Redfern stated that he will have him come explain himself. Scott Locke suggested maybe getting a different engineering firm.

  1. Mayor Redfern stated that he wanted to remind Council that the meeting will be held on Tuesday, September 4th due to Labor Day and that he would not be there due to him having to teach that night.
  2. Chris Rice wanted to let everyone know that he was meeting with the gentleman working on our web page design on Thursday so he can get some pictures of the Rec Center.
  3. Chris Mohler stated that Complete General Construction down on Main Street was working Saturday all day tearing out the bridge. He asked if anyone had watched the traffic on Star Street and feels maybe it should be evaluated to see if it would benefit from making it a one-way street during the time that the Main Street Bridge is out. He believes there is not enough room with parking and having cars pass through there. Council asked Tom to look at it and see what his thoughts on this are.
  4. Scott Locke asked if there was a break on Main Street today and it was explained that this was the old water line not the new one and this happened before it could be capped.
  5. Mayor Redfern adjourned the meeting.


__________________________                                _________________________

Brittany Ross                                                              Fred Redfern

Fiscal Officer                                                              Mayor