Crooksville Council Meeting Minutes Tuesday, September 4 2018
ROLL CALL: Council President Mr. Rice called the meeting to order with the following members present Mr. Locke, Mr. Hampton, Ms. Smith, Mr. Mohler and Mr. Loomis. Tom Collins and Jan Baughman were present. Police Chief Walters and Fire/EMS Chief Hill was present as well. Mayor Redfern was absent.
Mr. Rice stated that the gentleman from Community Development Division is not present.
Joann Boring was present to discuss with Council her concerns with the waterline project on Mohican and Delaware Drive. She had a problem with the waterline going under her tree. She explained that she should have brought forth questions when the Waterline project was being discussed. Ms. Boring brought in information from the 1960’s showing the requirements that had to be met by residents out in Northern Estates. There were many reasons why trees were planted out there including prevention of erosion, add shade, and more. Her tree is subject to damage as the waterline project progresses. She has spoken with Ann Bonner from ODNR and said that there is not anything that can be done now that the project has started but there are options available that can help preserve the tree and keep it from being harmed throughout this process. This includes erecting fences around the tree to protect from heavy equipment, clean cutting the large roots that are at least 2” in diameter with a saw, using a directional bore if possible, and keep the exposed roots covered with burlap or straw. Even if these preventive measures are taken, what if this tree will die anyways from the damage? She asked Council if they knew how costly it was to take a tree out. She wanted to know what responsibility the Village will have in this problem being that it is their project that would be causing this. Tom Collins explained that he requested boring underneath her property but according to the engineer, if we do for one, we have to do for all. He is in process of discussing what measures they can take in order to save her tree. He let her know that the Village will see what they can do.
MINUTES: Motion to approve Clerk’s minutes was made by Mr. Mohler and seconded by Mr. Hampton. Motion carried.
APPROVAL OF REPORTS: Motion to approve September Revenue Adjustments to the 2018 Budget was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
CORRESPONDENCE AND MESSAGES: Mr. Rice let Council know that the Ohio Municipal League Conference is October 31st – November 2nd and if any would like to attend to let the Mayor know ASAP for reservations. Tom asked Mr. Locke if he planned on attending again this year. Mr. Locke stated that he would like to go again.
Council has been given a copy of the Community Service report from Jerry Marks to review.
SOLICITOR LIST: Solicitor Baughman stated that she has been in contact with Alan regarding the Storm Water Ordinance and it will be a couple of weeks before she will be able to bring something for Council to review and begin to have readings on. She does not have anything regarding the Industrial Drive Property and has not heard anything new regarding the Funding for the New Fire Station until she has new numbers to work with. Tom asked Solicitor Baughman if this Storm Water Utility can be put in place by the beginning of January. Solicitor Baughman stated that she will have to see the final draft before she lets Council know if they need to start over on the readings or not. Tom explained that each resident will be one ERU cost and wanted to make Council aware that they can put in a percentage to make it automatically increase each year. Mr. Hampton feels that this should be more of a flat rate and feels this needs discussed again. Mr. Rice stated that this can be discussed at workshop regarding the Industrial side of the Storm Water Utility.
PAID BILLS: A motion to approve Resolution 2018-63 paid bills and payroll was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.
TO BE PAID BILLS: A motion to approve Resolution 2018-64 to be paid bills was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
TRANSFER: A motion to approve Resolution 2018-65 transferring funds was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.
SERVICE: Motion to approve Water/ Sewer Temporary Termination and Demolition Permit for Glass Enterprises at 804 Keystone Street as Approved by the Administrator was made by Mr. Mohler and seconded by Mr. Loomis. Motion carried.
Motion to vacate the alley west of Bennett Street adjacent to Christy Catalytics that runs North and South (Alley running East and West from Pine Street to said alley will not be vacated) was made by Mr. Mohler and seconded by Mr. Hampton. Tom asked Mr. Loomis to pass on the information provided regarding a survey needing done in order to get this vacated and there will be a Resolution to be completed and passed as well. The intent was that the Village could still go North on Bennett if needed. Christy Catalytics was in agreement and if Mr. Sparks disagrees with anything that has been voted on tonight that he can go over it with him tomorrow but that was what was discussed this evening. With this motion being approved, at least Christy Catalytics can start on what they need to in order to move forward. Vote went as follows: Mr. Rice yes, Mr. Locke yes, Mr. Hampton yes, Ms. Smith yes, Mr. Mohler yes, and Mr. Loomis abstained. Motion carried.
BUILDING: Motion to approve Building Permit for Eric Riffle for a deck at 229 Walnut Street pending the Administrator’s Approval was made by Mr. Locke and seconded by Mr. Hampton. Motion carried.
LEGISLATIVE: Motion to accept the Second Reading of Ordinance 2627, an Ordinance Amending Ordinance Numbers 2466 and 2540 and Replacing Exhibit A, Page 39, of the Village of Crooksville Employee Policies and Procedures Manual was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
Motion to suspend the rules for Ordinance 2628, an Ordinance Amending the 2018 Budget and Appropriations as an Emergency was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
Motion to accept Ordinance 2628, an Ordinance Amending the 2018 Budget and Appropriations as an Emergency was made by Mr. Mohler and seconded by Mr. Hampton. Motion carried.
OTHER OLD BUSINESS: Mr. Hampton asked what the parameters are needed from Council in order to work on the Village Plan. He stated that he felt it came across that they do not want to do this but would like to know what their role is in this. Tom explained that Council is not going to write any plan, only be a participant. He would like for Council to help prioritize the projects and find someone with the expertise in Community Development and hire them to help get this plan put together. We have the input and tools to do this. Mr. Hampton stated that he would like catch basins, curbing, and sidewalks personally as part of this plan. Tom explained that Council should not take it that way but that he put together a basic outline for Council to review but this is very expansive. Somerset has received three grants, but this is because they have a plan. Tom explained that he was glad he sit in on the meeting with ODOT regarding the Industrial Drive bridge and even if we could afford to do this, there is no plan to run sidewalks to Shriver’s or down Industrial Drive so the Transportation Alternative Program could have funded this to put sidewalks down sides of the bridge.
This is something the Village needs in order to gain access to more funding opportunities. Mr. Locke stated that he felt same way Mr. Hampton did and after setting in the meeting with ODOT, he realizes the importance of having this plan in place. Tom explained that we have to establish our right of way as soon as possible. This in turn made him think to discuss with Jan the Industrial Drive Property and the importance of trying to obtain this because it does tie into the bridge. They are putting approximately $985,000 towards this bridge with our cost being approximately $172,000 with a projected construction date of January 2021. Mr. Hampton told Tom that he appreciated all that he does and have done especially with the Waterline Project.
NEW BUSINESS: Mr. Rice asked Mr. Hampton about a concert being held at the Rec Center tonight and if he knew anything about it. Mr. Hampton explained that this was something Council approved a while back but had been rescheduled. Mr. Rice asked if they were charged to use the Rec Center. This would be looked into. Mr. Hampton explained that this was a motivational speaker and had great messages for the kids. He is part of a band that is playing down at the Rec Center tonight.
ADJOURNMENT: A motion to adjourn was made by Mr. Mohler and seconded by Mr. Loomis. Motion carried.
BRITTANY ROSS FRED REDFERN
Fiscal Officer Mayor