Crooksville Council Meeting Minutes Monday, September 17 2018
ROLL CALL: Mayor Redfern called the meeting to order with the following members present Mr. Rice, Mr. Locke, Mr. Hampton, Ms. Smith, Mr. Mohler and Mr. Loomis. Tom Collins and Jan Baughman were present. Police Chief Walters and Fire/EMS Chief Hill were absent.
Corlyn Altier with CSA Enterprises was present to give Council an update on EMS Billing through the end of August. She went over this report, explaining revenue compared to last year as well as runs. She also let them know how much has been received in from Attorney General’s office through collections. Crooksville squad is transporting to the ER in Somerset.
Grant Schooley with Jobes Henderson was present to give Council an update on the Waterline Project. Freedom Construction, Contract #1, are currently working on N State Street. They are moving up towards East Brown for service installation. The loop has been restored around Industrial Drive. They had sent a notice regarding reclamation, and if they did not get moving they were going to sub contract, but to date they have got their sub-contractor in and are working on Washington and are doing some paving work. Today they were rained out. Concerns about Freedom Construction were discussed in further detail from the delay in getting reclamation complete to other issues that has arose. There is some noticeable progress. Tom stated that Freedom’s new schedule takes them to a completion date of June when the original contract was to end at the end of November. Council is going to want some answers regarding what will happen since this is being pushed out so far from Freedom. Their initial request for extension was for approximately 30 days, the schedule they presented shows what they feel is accurate for a completion date. Tom explained that they have been 12 months on the East side of town. Mayor Redfern stated that Council needs to know legally where the Village is going to go and how to get there. Grant explained that if they stayed on track, it is budgeted through January to have the Engineering firm. Tom asked for Jobes Henderson to get with the Solicitor to come up with options that the Village needed to discuss. In the end, even if an extension is given, it costs the Village. Tom stressed to Grant that he feels that someone should be held accountable. The Village Solicitor, Jan Baughman asked Grant if Jobes Henderson could put together a cost analysis of what it will cost the Village to keep this project going beyond the time to show if the $700 a day would cover the costs that will need to be expended and if the contract is terminated what costs will that entail. Tom asked if Freedom could be put on notice with whatever the legal team finds acceptable. Grant explained that with main line installation, there is a completion of about 45% with over 80% of their contract time gone. The pavement in sections have not been good and this has been addressed with Hazen Services on areas that need repaired. Grant stated that he is holding payment for pavement until these areas are repaired. Freedom Construction did submit a pay application with a waiver of lien totaling $173,440.46. Michelle from Buckeye Hills has not sent the draw requests to be signed yet so Grant explained that this will be like last time with a motion needed to approve the Mayor signing the draw request at time they have arrived. Motion was made to approve pay application #7 and having the Mayor sign draw request forms once they are complete was made by Mr. Locke and seconded by Mr. Hampton. Motion carried.
Grant Schooley gave Council an update on Contract #2 for the tank. The tank is currently being built and is white on the inside. The first ring is done so it will not take too long to complete construction of it. The tank should be complete approximately in one month. Grant explained that they are still holding Mid-Atlantic’s pay app until probably next month. The line to the tank has already been installed and in service. Once the tank is built, the water will be available.
Grant asked if Council would give him an update on the Storm Water Utility. Tom explained that Council did not want to keep the $2.42 per ERU to businesses and discussed a flat rate but did not feel this would work. Council has come up with approving $1.21 per ERU, which is half, to all nonresidential customers for storm water utility. With $2.42 being the charge for residential. Motion was made by Mr. Rice and seconded by Mr. Hampton to approve $1.21 as a monthly non-residential storm water fee based on half of the ERU which is $2.42 monthly to include Industrial, Commercial, Businesses, Churches, and Schools. Grant stated that they are going to be working on the ordinance for this and the next step would be to hold a public meeting for the Storm Water Utility for mainly the non-residential. Tom asked who will determine these numbers. Grant explained that these numbers will be included in the report back from Jobes Henderson but they have all non-residential. Motion carried.
MINUTES: Motion to approve Clerk’s Minutes was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.
APPROVAL OF REPORTS: Motion to approve Clerk’s Reports for August was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
Motion to approve Mayor’s Court report for August totaling $1,639 was made by Mr. Mohler and seconded by Mr. Loomis. Motion carried.
SOLICITOR LIST: Solicitor Baughman stated that she does not have any updates at this time regarding the Industrial Drive Property or the Sprankle Property which is in Bankruptcy with Adam working on it. She stated that she received an email today regarding funding for the Fire Station. Tom stated that he had an update for the Sprankle Property. He has contacted Lepi to get an estimate for an Asbestos Abatement and to haul the materials out. He had questions for Jan regarding entry onto the property and how the process would work. Jan asked about the recipe for Pizza regarding new pizza place because this could have been an added asset.
PAID BILLS: A motion to approve Resolution 2018-66 paid bills and payroll was made by Mr. Hampton and seconded by Ms. Smith. Motion carried.
TO BE PAID BILLS: A motion to approve Resolution 2018-67 to be paid bills was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
TRANSFER: A motion to approve Resolution 2018-68 transferring funds was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.
PARK & RECREATION: Mayor Redfern reminded Council that they did receive an updated Pool report in their packet.
SERVICE: Motion to approve Sign Permit for Circle K at 141 Main Street was made by Mr. Locke and seconded by Mr. Mohler. Tom explained that they are just putting new signage up. Motion carried.
Motion to approve Field Order #5, a complete overlay of 2” on said alleys in lieu of 4” of asphalt in the excavated trench was made by Mr. Locke and seconded by Mr. Mohler. Mayor Redfern commented that this 2” is not going to hold up over the weight of all the trash trucks within the Village. Mr. Locke believes that the trash should be picked up on the Main Streets instead of the Alleys. Tom explained in detail what this means and let Council know that if they choose to, they can choose to pay for the extra 1.5”. He asked them to hold off until Spring to do this anyways and asked Council for their thoughts and if they would like to discuss this in further detail. Mayor Redfern stated that they can also elect to make trash pickup all in one day. Motion carried.
SAFETY: Motion to approve adding Michelle Hampton to the Crooksville Part Time EMS was made by Mr. Mohler and seconded by Mr. Locke. Vote went as follows: Mr. Rice yes, Mr. Locke yes, Mr. Hampton abstained, Ms. Smith yes, Mr. Mohler yes, and Mr. Loomis yes. Motion carried.
LEGISLATIVE: Motion to accept the third Reading of Ordinance 2627, an Ordinance Amending Ordinance Numbers 2466 and 2540 and Replacing Exhibit A, Page 39, and Exhibit C of the Village of Crooksville Employee Policies and Procedures Manual was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.
Motion to accept Ordinance 2627, an Ordinance Amending Ordinance Numbers 2466 and 2540 and Replacing Exhibit A, Page 39, and Exhibit C of the Village of Crooksville Employee Policies and Procedures Manual was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
Motion to suspend the rules for Ordinance 2629, an Ordinance Amending the 2018 Budget and Appropriations as an Emergency was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
Motion to accept Ordinance 2629, an Ordinance Amending the 2018 Budget and Appropriations as an Emergency was made by Mr. Mohler and seconded by Mr. Hampton. Motion carried.
Motion to suspend the rules to adopt and implement Resolution 2018-69, the Perry County Multi-Jurisdictional Hazard Mitigation Plan was made by Mr. Rice and seconded by Mr. Mohler. Motion carried.
Motion to accept Resolution 2018-69, the Perry County Multi-Jurisdictional Hazard Mitigation Plan was made by Mr. Rice and seconded by Mr. Mohler. Motion carried.
OTHER OLD BUSINESS: Jerry Marks was present to ask about the East School because they are in violation of fire codes and someone has to be responsible for this. The Fire Chief will have to send this information to the owner. Jan explained that this property will be forfeited to the State but they will not take the responsibility to board up this building.
Mr. Hampton brought up paving out at Larry’s Tire Shop but one of the solutions might be putting a catch basin in there. Mayor Redfern went and looked at this while it was raining. Mayor Redfern stated that they can put this on the list to be part of a project. He stated that they found a catch basin that they did not know was there and he has not had a chance to take Tom out to look at it.
NEW BUSINESS: Nothing.
ADJOURNMENT: A motion to adjourn was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.
BRITTANY ROSS FRED REDFERN
Fiscal Officer Mayor