Council Workshop Minutes Monday, October 9, 2017
Mayor Redfern called the meeting to order. Present were Scott Locke, Bill Hampton, Billie Smith, Jan Driggs, and Chris Mohler. Tom Collins was present. Brittany Ross and Chris Rice were absent.
The Workshop Meeting was held at the Rec Center for the public meeting concerning the Waterline Project at 7:00 pm. Also present were Alan Brown and Grant Schooley with Jobes Henderson & Associates as well as Nate Worthington and Tyler Hamm with Freedom Construction.
The purpose of this meeting was to present the Water Improvement project to the public and receive concerns and comments. This was to inform residents, businesses, schools, Police, Fire/EMS and industry the proposed schedule that the contractor has submitted from start to completion.
Alan Brown, the project manager for this Waterline Project gave the project overview with a $5.9 million total project cost with 60,000 feet of 3” – 8” Water Main line as well as 50,000 and plus feet of service line. This project also includes a 200,000-gallon water storage tank replacement that will be completed by Mid-Atlantic Storage Systems. Alan Brown explained that it is realized that this project is expensive but there are many different funding agencies in place. He explained this in further detail as to the breakdown of what funding agencies are contributing. Village secured $100,000 grant to help with private service line replacement for LMI households. This is handled by Buckeye Hills and they will have other public meetings that will include all this information as this is a first come, first serve basis.
Freedom Construction has given an estimated completion time of about 13 months. This will begin next week with one crew and as it progresses there will be multiple crews. Nate Worthington stated that they are going to start the Southern part of Crooksville and work North. They will let public know a week ahead of time if they are going to work on their street and let them know how long they will be without of water. He stated that they will get the residents back in service as quickly as possible and are asking the residents to be patient.
Many residents were present to ask questions that were answered by the Project Engineer, Freedom Construction, and the Administrator Tom Collins.
Alan Brown stated that if the resident feels that they qualify for the LMI private service line replacement money that is available then they should not go out and get a private contractor until this is completed.
Alan stated that in advance, they will have schedule updates that will be available on the Village Website as well as the radio and local access TV channel. An updated schedule from the contractor will be available each week. There will be scheduled disruptions as well as unscheduled disruptions. He stated that according to FEMA guidelines, one gallon of water per person per day is the amount of water that would be needed during outage to cover the basic needs. After disruptions, the water color will be discoloration and this is due to getting the pressure back to the lines and once you check the water and it is cleared back up, then it will be fine to use but there will also be boil advisories in place to cover this.
The Village is responsible up to the curb valve and a new curb valve will be installed at the edge of the property to be back in the right of way. The homeowner is responsible from the curb valve on and the service line will have to be replaced if there are leaks, if the lines are lead, galvanized, steel, or other materials that are not intended for water. Alan listed all acceptable materials that are for water.
Installation will impact property and the contractor will do a temporary site restoration within 60 days and permanent restoration within an additional 60 days. The contractor is required to reclaim and warranty for 1 year after the project completion. It is recommended that the property owner and contractor each take pictures of properties prior to construction. Alan Brown handed out a list of frequently asked questions that may help answer questions that residents may have.
Ralph Lacey asked if they could get a list of materials that are acceptable for the service line replacements. Alan stated that he will put one together for residents.
Fire/EMS Chief Ralph Hill stated that a neighboring department is set up for a dual response and there will be plenty of fire brought in to take care of fires. It was asked to put a black bag over the hydrants that will no longer be in service but new hydrants will be put into place.
Mayor Redfern wanted to remind everyone that our levy is on the ballot for the renewal for the Park and Pool and asked for residents to approve that to be able to keep it up to date and looking good.
Mayor Redfern thanked everyone for coming and to keep watching the media for updates and times on when the next public meeting will be.
Mayor Redfern adjourned the meeting.
Brittany Ross Fred Redfern
Fiscal Officer Mayor