Crooksville Council Meeting Minutes Monday, November 5, 2018
ROLL CALL: Mayor Redfern called the meeting to order with the following members present Mr. Rice, Mr. Locke, Mr. Hampton, Ms. Smith, Mr. Mohler and Mr. Loomis. Tom Collins and Jan Baughman were present. Fire/EMS Chief Hill and Police Chief Walters were absent.
MINUTES: Motion to approve Clerk’s Minutes was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
APPROVAL OF REPORTS: Motion to approve November Revenue Adjustments to the 2018 Budget was made by Mr. Rice and seconded by Ms. Smith. Motion carried.
Motion to approve November Expense Adjustments to the 2018 Appropriations was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.
CORRESPONDENCE AND MESSAGES: Mayor Redfern asked Council where the recycle bin from the Park should be moved to. Mr. Mohler let him know that Tom had told them they could move down to the Old Municipal Building. Mayor Redfern stated that he would take care of making sure this was moved.
SOLICITOR LIST: Solicitor Baughman stated that she does not have any updates tonight for Council.
PAID BILLS: A motion to approve Resolution 2018-76 paid bills and payroll was made by Mr. Mohler and seconded by Mr. Loomis. Motion carried.
TO BE PAID BILLS: A motion to approve Resolution 2018-77 to be paid bills was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.
TRANSFER: A motion to approve Resolution 2018-78 transferring funds was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
PARK & RECREATION: Mayor Redfern explained that Angel had received a call from Shane Dorsey who will be taking over the Basketball program. He is asking about using the Rec Center 3 evenings a week for practice and the games will be held at the school. She was unsure on how to charge for use of the Rec Center. Mr. Hampton suggested by hour and Mr. Rice thought they should pay per person. Council was not happy to have another program removed from the Rec Center. Mr. Hampton explained how the program has always worked in the past and believes they should be charged $25 an hour to rent the Rec Center. Council discussed why they possibly wanted to hold games at the school instead of the Rec Center. It was asked to collect information on how many teams there will be and how many hours they will be having practice and to let them know that there can be no practice on Wednesdays and Thursdays. Mr. Mohler asked what was in the Ordinance/ Regulations about pricing on renting. There is a $50 deposit and divides out to be $25 per hour. Tom stated that the fee is in the Ordinance and that is what should be followed. Tom explained that Council is supposed to have a Rec Committee in place in order to handle these type of things. Solicitor Baughman stated that if Council is going to charge something other than what the Ordinance states then they should amend the current Ordinance. Sign-ups are already complete and practice is starting next week. Mr. Rice would like to charge for every person that comes through the door but there is no one to police this and keep track. The charge will be $125 for three hours with the deposit of $50 being given back if the Rec Center is cleaned up. Mayor Redfern took all this information down so he could get back with Mr. Dorsey. Mayor Redfern let Council know that the back door was broke as well on the Rec Center.
LEGISLATIVE: Motion to suspend the rules for Ordinance 2632, an Ordinance Amending the 2018 Budget and Appropriations as an Emergency was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
Motion to accept Ordinance 2632, an Ordinance Amending the 2018 Budget and Appropriations as an Emergency was made by Mr. Mohler and seconded by Mr. Locke Motion carried.
CEMETERY BOARD: Mayor Redfern asked if there was anything from the Cemetery Board. Mr. Locke replied that he does not.
OLD BUSINESS: Mr. Loomis asked if the cameras were reset at the Park. Mayor Redfern stated that they are stuck again and will have to be looked at and reset again. Mayor Redfern let Council know that he had asked the Police to lock up the Village Park for the winter but will be unlocked for the Commodity Box at the end of the month.
NEW BUSINESS: Council was given a reminder that the Workshop meeting next week will be held on Tuesday, November 13th due to Veteran’s Day.
Mayor Redfern also reminded Council that he is trying to set a date for the next CIC/ Clay Valley meeting and would like for it to be the 28th at 7:00pm. Mr. Mohler stated that this date should work and that time is the earliest he can be present. Mayor Redfern stated that he will contact the other members.
Mayor Redfern typed up a letter about limiting trash haulers to single axle due to deteriorating of the alleys. He would like to propose Council adopt an ordinance stating this beginning January 1st, 2019. New blacktop on the alleys will not hold up under the weight of these trash trucks. Council discussed passing this as an emergency at the following meeting so it can be included in the packets sent out to trash haulers. Mr. Locke stated that he was told the blacktop plant is supposed to be open for a few more weeks. This will be passed as emergency at the following meeting.
EXECUTIVE SESSION: Motion to go into Executive Session per ORC 121.22 (G) (3) for Possible Litigation was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.
Council is out of executive session with no decisions made.
Ms. Smith stated that she had a lot of people complain about the cancer crawl and carrying beer with them along the streets. This was held last weekend and asked if this was legal for them to be doing this. Mayor Redfern stated that they did not get a permit and did not know anything about this. Solicitor Baughman explained that it isn’t a problem walking from place to place, just carrying open containers.
ADJOURNMENT: A motion to adjourn was made by Mr. Mohler and seconded by Mr. Hampton. Motion carried.
BRITTANY ROSS FRED REDFERN
Fiscal Officer Mayor