11-19-2018 Council Minutes

Crooksville Council Meeting Minutes   Monday, November 19,                        2018

 

ROLL CALL:  Mayor Redfern called the meeting to order with the following members present Mr. Rice, Mr. Locke, Mr. Hampton, Ms. Smith, Mr. Mohler and Mr. Loomis. Tom Collins and Jan Baughman were present. Fire/EMS Chief Hill and Police Chief Walters were absent.

Grant Schooley with Jobes Henderson was present to give Council an update on the Waterline Project. Council was given an updated schedule of completion to review and see the progress to date. The main line is installed to the edge of the Park. They are trying to finish up a couple of services left to reconnect on the East Side and one more main line connection on North State. They still need to shut down some of the old main lines and do some reclaims. Regarding asphalt, he believes the plants shut down at the end of last week. This puts it about 60% complete on main line installation. They have submitted pay application #10 for Contract 1 totaling $237,824.55 for approval tonight. Motion was made by Mr. Locke and seconded by Mr. Rice to approve Pay App #10 totaling $237,824.55. Motion carried.

Grant explained to Council what happened with the surety meeting with Freedom and the Village. The surety was wanting to bring in crews of their own to supplement. There was an extension until December 5th and discussed that it would be best to give a time extension to Freedom as the best interest to the Village. Freedom’s current schedule shows completion date at the end of March once weather days are added. The timeline for the funding schedule is up and they have to be complete no later than end of May. They need held to that deadline at this point. Tom explained that they are going to finish the project at their pace and they will be running a skeleton crew this winter. The only option the Village has is to give them the extensions and finish up the project at their pace pending the funding agencies giving another extension. Jan Baughman explained what went on in this meeting with the surety. Tom explained that they know nothing about the project and will try and take over to do it as quick as they can get it done. Grant stated that the surety will come in and their thing will be speed and bring in as many crews as it took to meet the schedule. The inspectors would not be able to keep up and neither could we. Mr. Mohler asked what will happen if the funding agencies will not give an extension. Tom stated that his recommendation is if the funding agencies will comply and approve the extension then we go at Freedom’s pace and finish with them and not file to collect liquidated damages. Grant stated that Council will need to approve an extension at Council meeting in December. Mayor Redfern reminded everyone that the funding date does not change. Grant explained that this can be done the third Monday in December. Solicitor Baughman doesn’t suggest Council approving more than they request in time extensions. Tom stated that the surety has been around but has only seen him in the truck.

Grant explained that on Contract #2, the Water Tank, they started working on disinfection and filling. Tom stated that this did not happen and just put 5 feet in it to do their disinfection. Tom explained that the tank was supposed to be filled and was supposed to meet with George to switch the telemetry over. It did not get filled yet. There is no pay app for them for tonight. Grant stated that he has put together a change order for a time extension for them but they have not signed and returned yet so once this is done, he will bring for approval.

Grant asked if there were any final questions regarding the Stormwater Ordinance before it is complete and brought in for Council’s vote. Council did not have any questions.

MINUTES:  Motion to approve Clerk’s Minutes was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.

APPROVAL OF REPORTS: Motion to approve November Revenue Adjustments to the 2018 Budget was made by Mr. Rice and seconded by Ms. Smith. Motion carried.

Motion to approve Clerk’s Reports for October was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.

Motion to approve Mayor’s Court Report for October was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.

CORRESPONDENCE AND MESSAGES: Mayor Redfern wanted to remind the Public that Crooksville does have a Fence Ordinance and needs to be obeyed. Some people are building these and not getting a proper permit for this.

SOLICITOR LIST: Solicitor Baughman stated that she does not have any updates tonight for Council.

PAID BILLS:  A motion to approve Resolution 2018-79 paid bills and payroll was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

TO BE PAID BILLS:  A motion to approve Resolution 2018-80 to be paid bills was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.

TRANSFER:  A motion to approve Resolution 2018-81 transferring funds was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.

PARK & RECREATION: Mayor Redfern asked Police Chief Walters to make sure the Park is locked up because it has been unlocked.

SAFETY: Police Chief Walters stated that the light bar has been delayed again with a new target date of November 30th. He explained that he is applying for a traffic grant. There is no match but this pays officers to come out and do extra hours on traffic like the Police Auxiliary. Mayor Redfern asked if the radar units are up to date. Chief Walters stated that they are. Tom asked if everyone qualified and Chief Walters stated that some people still have to qualify this following weekend coming up.

Fire/EMS Chief Hill stated that he had emailed everyone a copy of last month’s runs. He stated that he resent the email regarding the updated design of the Fire Station. Ohio Department of Safety just stopped in for inspection and they passed. Chief Hill is working on making changes in the SOP. Mayor Redfern explained that we will probably need a copy of everyone’s drivers’ licenses for insurance.

LEGISLATIVE:  Motion to approve the third reading of Ordinance 2588, an Ordinance Establishing a Stormwater Drainage Utility and Establishing Just and Equitable Charges for Stormwater Drainage Utility Users was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

Motion to accept Ordinance 2588, an Ordinance Establishing a Stormwater Drainage Utility and Establishing Just and Equitable Charges for Stormwater Drainage Utility Users was made by Mr. Rice and seconded by Mr. Locke. Motion carried.

Motion to suspend the rules for Ordinance 2633, an Ordinance Amending the 2018 Budget and Appropriations as an Emergency was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.

Motion to accept Ordinance 2633, an Ordinance Amending the 2018 Budget and Appropriations as an Emergency was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.

Motion to approve the first reading of Ordinance 2634, the 2019 Appropriations was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.

Motion to suspend the rules for Ordinance 2635, an Ordinance Amending Ordinance Nos. 2184, 2425, 2457, 2522, and 2622 Regulating Trash and Refuse Collection in the Village of Crooksville, Perry County, Ohio and declaring it an Emergency was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.

Motion to accept Ordinance 2635, an Ordinance Amending Ordinance Nos. 2184, 2425, 2457, 2522, and 2622 Regulating Trash and Refuse Collection in the Village of Crooksville, Perry County, Ohio and declaring it an Emergency was made by Mr. Mohler and seconded by Mr. Loomis. Solicitor Baughman explained that this Ordinance implements the single axle requirement but she also made it a violation if they fail to abide that with a fine of $150.00 for each offense. Motion carried.

Motion to approve the first reading of Resolution 2018-82, A Resolution Authorizing the Village Fiscal Officer to Request an Advance on Taxes Collected by the Perry County Auditor was made by Mr. Mohler and seconded by Mr. Loomis. Motion carried.

Motion to approve the first reading of Resolution 2018-83, a Resolution Authorizing Agreement with GovDeals for Internet Auction of Government Surplus Items was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.

Motion to approve the first reading of Resolution 2018-84, a Resolution Authorizing a Mutual Aid Agreement with the Village of Roseville for Police Protection for the Year 2019 was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.

Mayor Redfern asked when we are supposed to hear anything about the insurance. Mr. Hampton stated that he had seen where she is supposed to go back to Anthem and ask for a rate reduction and get back with us.

OLD BUSINESS: Nothing.

NEW BUSINESS:  Nothing.

EXECUTIVE SESSION: Motion to go into Executive Session per ORC 121.22 (G) (2) for Real Estate was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.

Council is out of executive session with no decisions made.

ADJOURNMENT:  A motion to adjourn was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.

 

 

 

_______________________________                     ____________________________

BRITTANY ROSS                                                     FRED REDFERN

Fiscal Officer                                                              Mayor