Crooksville Council Meeting Minutes Monday, December 18, 2017
ROLL CALL: Mayor Redfern called the meeting to order with the following members present Mr. Rice, Mr. Locke, Mr. Hampton, Ms. Smith, Ms. Driggs, and Mr. Mohler. Tom Collins and Jan Baughman were present.
Grant Schooley with Jobes Henderson & Associates was present to give Council an update on the waterline project. Contract #1, currently at Washington Street and alley South of Cahalan Street. They made the tie in today with some left on Washington Street to finish. Tomorrow they will start doing some clearing on Grant Street, the hill going up to the water tank. They will try to do some pressure testing on Tunnel Hill and Brown Circle and make the actual connections to the service lines once the samples pass. Freedom Construction has done some clean up on Tunnel Hill Road that there were complaints about. The contractor has started on the tank, Contract #2 with leveling and stock pile of dirt that they have removed that will be used to fill in the old tank that will be demolished. Being that this is only a 15-foot tank, Grant believes that this should be done fairly quickly. He explained what all they have completed thus far by Mid Atlantic Storage. Grant explained that he knew scheduling was an issue and spoke to Freedom Construction about this and about them being behind. Freedom does not believe that they are behind at all and have not submitted a schedule even though it has been requested a couple of times. Grant stated that he will request this schedule again in the morning and let them know how important it is to get this in for the Village and all involved. They do not plan on bringing in a second crew until at least January or February. The tank contractor is on time and submitted a revised schedule that shows that they will be completely done February or March. They will work on the line for the school during summer break instead of Christmas break like they originally planned. Freedom Construction stated that their cut off will be about 20 degrees before they will not be working.
Grant also stated that at the Public Meeting the other night for the CDBG grant to replace private service lines they discussed deadlines. The applications have to be in to Buckeye Hills by January 12th to get qualified. Jobes Henderson will provide specs on what service lines will need replaced, what materials need used, etc. for this and the bid opening is scheduled for February 27th.
The next item Grant has to present Council was pay application #3 for Freedom Construction. He does not have anything from the tank contractor this time but would try to have one for the following month. The amount is mostly stored materials with about $50,000 in completed work with about $275,000 in materials they have delivered with a total of $325,669.49. We were still waiting on disbursement requests from Buckeye Hills but will get this passed tonight and Michelle can get tomorrow. Mr. Rice asked if Grant was confident with this amount and he replied that he verified and checked it all out with invoices for everything. Motion to approve Pay application #3 for Freedom Construction was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.
Grant stated that the only other thing he had was regarding the Storm Water Utility Study. They have started preparing with where things are going to come from and who is going to be working on this. They have been digitizing the impervious areas that does not absorb water like a commercial business compared to a residential home.
MINUTES: Motion to approve Clerk’s minutes was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.
APPROVAL OF REPORTS: Motion to approve December Revenue Adjustments to the 2017 Budget was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.
Motion to approve Clerk’s Reports for November was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
Motion to approve Mayor’s Report for November was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
CORRESPONDENCE AND MESSAGES: Council was given a copy of a letter received from Charter Communications regarding the Video Service Authorization Renewal to look over and review.
Mayor Redfern stated that he has received four complaints about the property of 228 W Brown Street. This is where the house burnt down. Jerry Marks sent out last week a ten-day notice to get it cleaned up. He stated that he is planning on passing this on to the health department.
SOLICITOR’S LIST: Jan Baughman stated that she has seen on the online docket where the judge signed on December 13th but is still waiting to receive back and review whether he signed what she submitted regarding Sprankle property or if he wrote his own and will let Council know once she receives.
PAID BILLS: A motion to approve Resolution 2017-85 paid bills and payroll was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
TO BE PAID BILLS: A motion to approve Resolution 2017-86 to be paid bills was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
TRANSFER: A motion to approve Resolution 2017-87 transferring funds was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
SERVICE: Motion to approve MHCC (Matt Headley) demolition estimate of the two houses on Walnut Street was made by Mr. Mohler and seconded by Mr. Hampton. Motion carried.
SAFETY: Police Chief Walters was present and stated that he made contact with a software company that has a program that will tie the computers from the cruisers to the Court Clerk’s computer as well as the county court computer system so citations can be transferred that way. Council was reminded that Joey Carr will be filling in the empty shifts on the weekend days and this takes up some of the uncovered shifts we were needing covered.
LEGISLATIVE: Motion to accept the second reading of Ordinance 2605, the 2018 Appropriations was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
Motion to suspend the rules for Ordinance 2606, an Ordinance Amending the 2017 Budget and Appropriations as an Emergency was made by Mr. Mohler and seconded by Mr. Hampton. Motion carried.
Motion to accept Ordinance 2606, an Ordinance Amending the 2017 Budget and Appropriations as an Emergency was made by Mr. Mohler and seconded by Mr. Hampton. Motion carried.
UTILITY: Motion to approve the first reading of Ordinance 2607, an Ordinance to Amend Ordinance No. 2455 of the Ordinances of the Village of Crooksville Fixing and Establishing Water and Sewer rates was made by Mr. Mohler and seconded by Mr. Locke. Mr. Rice asked to make sure this was to waive the 3% increase which Mayor Redfern stated was correct. Motion carried.
INSURANCE: Motion to approve Grandmothered plan for Health Insurance Premium with Anthem Blue Cross Blue Shield was made by Mr. Rice and seconded by Mr. Mohler. Motion carried.
OTHER OLD BUSINESS: Nothing.
NEW BUSINESS: There will be no workshop meeting being held the week of December 25th and the first meeting of the year will be held on Tuesday, January 2nd, 2018.
EXECUTIVE SESSION: Motion to go into executive session per ORC 121.22 (G) (2) Real Estate was made by Mr. Mohler and seconded by Mr. Hampton. Motion carried.
Council is out of executive session with no decisions made.
Mayor Redfern thanked the two Council members who will be leaving for their years of service to the community. Tom told them that he appreciated their service.
Mr. Rice stated that he has had a hard time down at the Rec Center with the climbing wall with things being piled up underneath and he has to spend another half hour cleaning to open up. He stated that these tables have a place and don’t understand why they can’t be put back. Mayor Redfern apologized to Mr. Rice about the conflicting schedule with the public meeting and the climbing wall. Mr. Rice wanted to thank Tom for getting the paper supplies he needs for the Rec Center so that he doesn’t have to purchase out of his own pocket anymore and for having Jerry get some workers to help clean everything. Tom stated that according to the agreement with USDA there is supposed to be a Rec Center committee with minutes from meetings. Tom stated that if he knows about it then he can order it once a req. form has been done. It was discussed on where these things will be kept to keep from getting taken.
Mr. Mohler and Ms. Driggs discussed the Public meeting and the lack of residents that showed up.
Mr. Mohler stated that it has been an experience, working through three mayors, and 12 years of service and it has been a pleasure. He asked that Council move forward with the projects that are being worked on and thanked Tom for the education he has gave him.
Ms. Driggs stated that she has learned a lot.
ADJOURNMENT: A motion to adjourn was made by Ms. Driggs and seconded by Mr. Mohler. Motion carried.
BRITTANY ROSS FRED REDFERN
Fiscal Officer Mayor