9-8-14 Council Workshop Minutes

Council Workshop Minutes    Monday, September 8, 2014

Chris Mohler called the meeting to order. Present were Chris Rice, Fred Redfern, Bill Hampton, Bill Dennis, and Jan Driggs. Mayor Lantz was absent.

Chris Mohler asked Brittany Ross to start her agenda.

Brittany Ross stated that Council had been given a copy of the Fund Summary Report. She stated that this is current, with all transfers being paid but only some bills due to month end being finished on Friday.

Brittany stated that Council has been given a copy of the Burr Oak Bill.

Brittany stated that as an FYI to Council, the cost of a Bullet Proof Vest and Tactical carrier costs approximately $945.00. Officer Carr stated that the tactical carrier goes on the vest and holds everything that is needed. Council discussed how many to purchase. Chris Mohler stated that there is about $15,000 in the Police Equipment Replacement Fund. Council wants this put on the next meeting agenda for Council to approve the purchase of three bullet proof vests.

Brittany stated that next on her agenda was just to let Council know that they have been given a copy of the Municipal Aggregation Education & Marketing Plan from Affordable Gas & Electric. Chris Mohler stated that this will be the ones that will be at the workshop meeting on September 22 and the first workshop meeting in October.

Council discussed the solicitors that are in town and complaints they have received. Brittany explained to council that this the group that had their solicitation permit approved at the previous meeting. Fred Redfern explained to Bill Dennis what exactly this aggregation will be that is on the ballot and what all it involves.

Brittany stated that the last item on her agenda is determining the full time/ part time salary for Mayor as Fred Redfern requested. Fred stated that the Village has to have a good leader and have someone here for the town. It was discussed on having two set salaries based on full time and part time. He stated that then you would have to have an hour requirement. The current salary is around $11,000 for full time. Bill Hampton stated his concern about an elected official having set hours. Tom stated that you cannot dictate the hours but you can have a full time or part time Mayor. Tom stated that there is nothing in the Ohio Revised Code about setting hours and he suggests that this be researched by the Village Solicitor. Tom explained that Council has been talking about this for the past few elections and have never decided on anything and it has to be passed 180 days before the election if this is something Council would be looking into doing. Council discussed this in further detail and decided to discuss once more information is received from the Solicitor.

Chris Mohler asked Tom Collins to start his agenda.

Tom stated that the metal for the large shelter house will be in this week and Matt headley is planning to start on this replacement this weekend.

Tom stated that next on his agenda is that there are new state laws on the railroad crossings. He stated that if it does not have a gate then stop signs need to be installed unless you file for exemption. He stated that the only one is on industrial drive and he feels there is enough cross corner sight distance that we would not need stop signs because you can see a train coming. Tom stated that just because an exemption is filed does not mean it will be granted, it has to be inspected. This was discussed in further detail.

Tom stated that the paving project was advertised for bid on 8/30/14 and 9/6/14. He stated that the bids will be due in by the 15th of September. He believes that once this is complete, they should be able to start this next month.

Tom stated that in regards to Wilson Street, there are a few updates. Tim and Jan are working on easements we need to proceed with the retaining wall repair. This would include getting an easement to the Village from Mr. McClain as well as Mr. Brown for Wilson Street and an easement from Mr. Brown to Mr. McClain for McClain’s driveway. This has to be done in order to move forward with Wilson Street.

Police Chief Walters spoke to Council about having six spots in the auxiliary where they didn’t participate but would be considers school commissions. This would not cost us compensation and once they are done with their schooling, they will move on. As he explained, this is in regards to cadets being back by a Police Department for the Police Academy. Joey stated that once they complete their schooling, they would be a part of the auxiliary. Chief Walters wanted to know if he could get this started back up. Officer Carr stated that this would be starting in six months. Chief Walters asked if Council could go into executive session for personnel.

Council went into executive session.

Council is out of executive session with no decisions made.

Chris Mohler adjourned the meeting.



__________________________                              _________________________

Brittany Ross                                                                          Chris Mohler

Fiscal Officer                                                                          President Pro Tem