Crooksville Council Meeting Minutes Monday, July 16, 2018
ROLL CALL: Mayor Redfern called the meeting to order with the following members present Mr. Rice, Mr. Locke, Mr. Hampton, Ms. Smith, Mr. Mohler and Mr. Loomis. Tom Collins and Jan Baughman were present. Police Chief Walters and Fire/EMS Chief Hill was present as well.
First on the agenda was Grant Schooley with Jobes Henderson to present Council with an update on the Waterline Project. The contractors have been working around Main Street, Sand Street, Sycamore, and those areas. The main line has been installed on Main Street down to the bridge and down Sycamore Street. They are heading down State Street to the North. The service line crew is following and are currently finishing up Summit and will be heading to Main Street next. The services have yet to be reconnected on Main Street. Some cleanup has been completed and they say they will continue to do this and are supposed to be getting a paving crew in the next couple weeks. Freedom is stating that they will have a bore crew coming in within the next couple weeks as well to go under Industrial Drive. Main, Star, and State will be their main focus at this time. Tom let Grant know that Freedom has two fire hydrants that need adjusted out at Brown Circle Drive. It was discussed with them to shut the valves off for a day or two to make sure that all service lines are connected back up before they disconnect the old line. Grant stated he cannot guarantee the dates that Freedom has provided and has not received the insurance from them thus far. They are trying to push Freedom to have these bores done by August 15th to make sure there is a loop for the water line when they take the bridge out on Main Street.
Grant also provided Council with an update on Contract number two. The schedule for delivery for the tank is the 27th of July but the contractor is stating that they are usually two weeks behind on delivery. Once the materials arrive, they will be ready to build. They are looking at a completion date for the tank being the end of September.
Grant stated at this time, Freedom has tried to submit a pay app but they did not submit in time for review or to have it sent down to Buckeye Hills to get the pay draw requests prepared. They requested approximately $150,000 but this will be pushed to the next month for pay apps as these are only processed once a month. Grant let Freedom know this and explained to them that they know the process. Grant did have an update as well as a change order for Contract #1. This change order covers everything up until today’s date. These have been reviewed and made sure to fit the contract and has been reviewed by the Village. $28,012.38 is the change order amount which is a combination of over thirty claims. Back up documents has been attached to the change order. This will be paid from the contingency fund that was established with the contract of 10% to cover these change orders. Grant stated that he wanted to include a time extension in this change order from Freedom Construction but the one they tried to submit was not enough and only included recent dates. This could not be used and he will have to get from them later.
Motion was made to approve Change Order #2 for Contract #1 by Mr. Rice and seconded by Mr. Mohler. Motion carried. Grant asked Mayor Redfern to sign the change order and that he would take 3 copies and the others would be sent to Michelle at Buckeye Hills.
Grant stated that regarding Contract #2, there is no pay application to review because it has been placed on hold until the tank arrives. Grant explained what happened with this contract to Mr. Mohler and the problems with the tank not meeting the specs with interior color. So because they couldn’t provide with the current product, the Village is getting a superior product because of their error.
MINUTES: Motion to approve Clerk’s minutes was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.
APPROVAL OF REPORTS: Motion to approve July Revenue Adjustments to the 2018 Budget was made by Mr. Mohler and seconded by Mr. Loomis. Motion carried.
Motion to approve Clerk’s Reports for June was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
Motion to approve Mayor’s Court Report for June was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
SOLICITOR’S LIST: Solicitor Baughman stated that she has no updates at this time.
PAID BILLS: A motion to approve Resolution 2018-50 paid bills and payroll was made by Mr. Mohler and seconded by Ms. Smith. Motion carried.
TO BE PAID BILLS: A motion to approve Resolution 2018-51 to be paid bills was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
TRANSFER: A motion to approve Resolution 2018-52 transferring funds was made by Mr. Mohler and seconded by Mr. Locke. Motion carried.
PARK & RECREATION: Pool Manager Jody Bowen was present to ask Council a few questions regarding the closing date. She explained that once school starts on August 14th, she has enough guards to keep the pool open on weekends through Labor Day. Motion was made to keep the pool open on weekends until Labor Day by Mr. Rice and seconded by Mr. Loomis. Motion carried.
Jody asked about hiring one other guard because she is losing four boys to their football training and a couple to college. She explained that he was in the water with her today and he is in Philo schools. Tom asked if we needed another person. Jody explained that she will give priority to the guards that are already there. She stated that she will train him and get him certified. Motion was made to hire 1 additional guard with the stipulation that the main guards get first choice while he will only fill in was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.
Jody asked if she could get estimates on getting the baby pool fixed because people has been asking her about what was going on with it. Mr. Mohler explained to her that the Village had looked into estimates for turning the baby pool into a splash pad the past few years. These estimates were from $80,000 – $120,000 a couple years ago but put necessary repairs into the Park & Pool with shelter house roofs and the Village is looking into getting a restroom facility down there. Mr. Mohler stated that he knows the Village needs to do something down there. Jody stated that her Learn to Swim program would find this beneficial. She would be willing to write some grants and look into this on the off season and asked if any funds or grants has been looked into. Mayor Redfern stated that he hasn’t looked into anything else since the splash park. He also stated that he plans on applying next year for the ODNR Nature Works grant. Jody stated that it is essential to have when learning to swim and asked if anyone had looked into fixing the baby pool. Mayor Redfern stated that Council was looking at what would bring in the most attendance. Mr. Hampton stated that the baby pool is going to be very expensive to fix. Jody explained that the combination of the baby pool and regular size pool is what she feels the best route would be. She explained that she would help to look at the grant or whatever help they needed to get working on this. Mayor Redfern explained that a new filtration system needs put in and there are problems underneath that drives the cost up for the replacement of the baby pool. He explained that both options will be looked at over Fall and Winter.
SAFETY: Fire/EMS Chief Ralph Hill presented a new applicant, Virginia Sholar. She introduced herself to Council and explained that she will be starting classes in August for Paramedic. She has been in EMS for three years and is looking to get onto a department. Mayor Redfern stated that everything checked out. She has her EMT basic already. Motion was made to add Virginia Sholar to Crooksville Part-Time EMS by Mr. Rice and seconded by Mr. Mohler. Motion carried.
BUILDING: Motion to approve Building Permit for Glass Enterprises Properties Inc. at 789 Keystone Street was made by Mr. Rice and seconded by Mr. Loomis. Bill Glass was present in case Council had any questions. Mr. Glass explained that this will be a rental with 3 bedrooms on crawl space. Mayor Redfern explained that the only question was with the water and not knowing where the tap was. Tom asked Mr. Glass if he knew where the water service was at. Tom explained that he does not know if there is an actual tap there. Tom stated that he will work with Mr. Glass to take care of the water tap questions. Motion carried.
LEGISLATIVE: Motion to suspend the rules for Resolution 2018-53, a Resolution in favor of submittal to Ohio EPA of the Update to the District Waste Management Plan and Declaring an Emergency was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.
Motion to accept Resolution 2018-53, a Resolution in favor of submittal to Ohio EPA of the Update to the District Waste Management Plan and Declaring an Emergency was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.
CEMETERY BOARD: Mayor Redfern asked if there was anything from the Cemetery Board and Mr. Locke replied that there are no reports at this time.
OTHER OLD BUSINESS: Nothing.
NEW BUSINESS: Nothing.
EXECUTIVE SESSION: Motion to go into Executive Session per ORC 121.22 (G) (1) for Personnel was made by Mr. Mohler and seconded by Mr. Rice. Motion carried.
Council is out of executive session with no decisions made.
Mr. Mohler made a motion to promote Bryan Alexander to Assistant Police Chief and was seconded by Mr. Locke as of August 1st. Tom explained to Council that they did not discuss any pay increase and will discuss at workshop the following week. Motion carried.
ADJOURNMENT: A motion to adjourn was made by Mr. Rice and seconded by Mr. Mohler. Motion carried.
BRITTANY ROSS FRED REDFERN
Fiscal Officer Mayor