Council Minutes 11-16-2015

Crooksville Council Meeting Minutes   Monday, November 16,                        2015

ROLL CALL:  Mr. Mohler called the meeting to order with the following members present Mr. Rice, Mr. Redfern, Mr. Hampton, Ms. Smith, and Ms. Driggs. Jan Baughman was present. Mayor Lantz and Tom Collins were absent.

MINUTES:  Motion to approve Clerk’s minutes was made by Mr. Hampton and seconded by Mr. Rice. Motion carried.

REPORTS:  Motion to approve November revenue adjustments for the 2015 Budget was made by Mr. Rice and seconded by Mr. Redfern. Motion carried.

Motion to approve Clerk’s report for October was made by Mr. Redfern and seconded by Mr. Hampton. Motion carried.

PAID BILLS:  A motion to approve Resolution 2015-75 paid bills and payroll was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.

TO BE PAID BILLS:  A motion to approve Resolution 2015-76 to be paid bills was made by Mr. Hampton and seconded by Mr. Rice. Motion carried.

TRANSFER:  A motion to approve Resolution 2015-77 transferring funds was made by Mr. Hampton and seconded by Mr. Redfern. Motion carried.

SAFETY: Officer Carr was present to let Council know that Pat Corder resigned and would like to go back to the auxiliary as he got a full time job. Mr. Redfern asked if he had this in writing and he replied that he did. Brittany made a copy of the resignation letter to show Council so that they could have a final date. Officer Carr also explained to Council that the timing chain went out of the Explorer and Tom and Tim Bobb checked this and said that it is not worth fixing. This will have to be declared surplus. Motion was made to accept Pat Corder’s resignation as of November 9th, 2015 was made by Mr. Rice and seconded by Mr. Redfern. Motion carried. Officer Carr also questioned as to what Council would like to do in regards to moving an auxiliary member up to cover the 24 hours. Mr. Rice asked him to have Chief Walters get something put together and bring back to discuss with Council.

Motion to hire Tracy Payton full time as Court Clerk at $12.00 an hour with two weeks’ vacation was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.

BUILDING: Motion to approve building permit for Kenny Alexander at 352 Sand Street was made by Mr. Redfern and seconded by Mr. Hampton. Mr. Mohler explained that this is a carport and has been checked and signed off on. Motion carried.

LEGISLATIVE: Motion to accept the second reading of Resolution 2015-74, a Resolution Authorizing Request for Proposals to the Village Council to Contract for Exclusive Residential Solid and Yard Waste Collection and Disposal and Billing therefore Throughout the Village of Crooksville was made by Mr. Redfern and seconded by Mr. Rice. Vote went as follows: Mr. Rice yes, Mr. Redfern yes, Mr. Hampton yes, Ms. Smith no, Ms. Driggs yes, and Mr. Mohler yes. Motion carried.

Motion to accept the first reading of Ordinance 2546, the 2016 Appropriations was made by Mr. Redfern and seconded by Mr. Hampton. Motion carried.

Motion to suspend the rules for Ordinance 2547, an Ordinance Amending the 2015 Budget and Appropriations as an Emergency was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.

Motion to accept Ordinance 2547, an ordinance Amending the 2015 Budget and Appropriations as an Emergency was made by Mr. Rice and seconded by Mr. Hampton. Motion carried.

UTILITY: Motion to put utilities in property owner’s name was made by Mr. Redfern and seconded by Mr. Rice. Vote went as follows: Mr. Rice yes, Mr. Redfern yes, Mr. Hampton no, Ms. Smith no, Ms. Driggs yes, and Mr. Mohler no. This was a tie without the Mayor being available to break it so the solicitor, Jan Baughman looked into this to see what can be done or what the end result is and will get back to Council. Jan Baughman stated that this really needed to be done by Ordinance as this changes the previous water/ sewer regulations.

Mr. Redfern stated that he discussed with New Lexington and South Zanesville about the trash hauling and being responsible for the billing or letting the trash hauler continue to take care of this. He stated that South Zanesville does the billing and because of this they have the authorization to turn the water off if they do not pay their trash bill. New Lexington does not do the billing and they handle this by having the trash hauler notify the Village of who isn’t paying and they send out property maintenance officer and can site the person into court. There are pros and cons to each.

OTHER OLD BUSINESS: Nothing.

NEW BUSINESS: Mr. Mohler stated that we received a correspondence from an outside law firm who is requesting to use our Council Chambers to get a deposition from a witness who cannot travel. This would be December 8th at 1pm. Our legal counsel feels that we should make a motion for this. Motion was made to allow the Attorney Office to use the Council Chambers to get a deposition from the witness was made by Mr. Rice and seconded by Mr. Redfern. Motion carried.

Officer Carr asked if we could have auxiliary members cover the open shifts as a paid shift until Council can get with Chief Walters about moving forward. Mr. Mohler stated that this is fine and that this will be for the 24 hours and that he needed to get with the Mayor and Chief Walters about this. Mr. Hampton stated that he feels like if we get the chance to hire another officer we should as the crime rate has went up.

CITIZENS COMMENTS/ COMPLAINTS:  Eric Penrod was present and stated that he had a couple of concerns about the trash. He asked if this is something that will come up every so many years once the contract is up. Mr. Mohler stated that this will be a two year contract that nothing can change with an option of a third year. He also asked about if there are any hidden fees because of this. Mr. Mohler explained that this is strictly for residential trash. Mr. Penrod asked if this was something we were going to stick with because nothing is being done about the trash lying around so far. Council discussed with the citizens about trash truck sizes and this was all discussed in further detail. Scott Locke asked what is going to happen after the two years and they want to raise the price. Mr. Mohler stated that it will be rebid. It was discussed about what the people want. There will be a problem with more trash lying around is how they feel. Boyd Sanitation discussed the weight of trucks as well as the difference in the sizes of trucks and how they affect the alleys. Mr. Redfern stated that there are very good points but he is wondering about the 2,400 other people and what their opinions are. It was asked for this to be put on the ballot for people to vote on to see if it is what they want. Mr. Rice stated that Council has been trying to come up with a way of having the most efficient and cost saving solution for the citizens.

ADJOURNMENT:  A motion to adjourn was made by Mr. Rice and seconded by Mr. Redfern. Motion carried.

 

_______________________________                      ____________________________

BRITTANY ROSS                                                    CHRIS MOHLER

Fiscal Officer                                                              President Pro Tem